Administrative Assistant

**Requisition ID**: 371196

**Position Number**: 834-71505-A207-01

**Posting End Date**:November 28, 2024

**Employer**:Southern Health-Santé Sud

**Site**:_ _Centre médico-social De Salaberry District Health Centre, Repos Jolys (St. Pierre-Jolys)

**Union**: CUPE

**Department/Unit**: Community Health Services

**Work Location**:Centre médico-social De Salaberry District Health Centre, Repos Jolys (St. Pierre-Jolys)

**City**: St. Pierre-Jolys

**Hiring Status**: Permanent

**FTE**:.5

**Employment arrangement**:In Person

**Daily hours worked**: 7.75

**Anticipated shift**: Days

**Annual base hours**:2015

**Anticipated Start Date**:12/09/2024

**Salary**: $20.47 - $23.21

Find your rewarding career in a vibrant and diverse community within Southern Health-Santé Sud. Our organization is privileged to provide care for people at every point in their lives.

Partnering with our communities, we provide safe, accessible and sustainable people-centered health care. We are proud to work in collaboration with all our partners within and throughout our diverse region: seven First Nations Communities, Francophone, Métis, Mennonite and Hutterite communities as well as a growing number of immigrants from all over the world.

Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other - a safe, peaceful, beautiful, fulfilling life for you and your family.

**Position Overview**:
Reporting directly to the Director, Health Services, the Administrative Assistant is responsible for the coordination and provision of administrative support to the Primary Care (PC) Program. This support includes working with confidential information, maintaining personnel files, finance functions, clerical functions, office and data management, document production, documentation, communications and other duties as assigned.

The incumbent exercises the appropriate level of initiative and independent judgment in determining work priorities, work methods to be employed and action to be taken on unusual matters. The position functions in a manner that is consistent with the mission, vision and values; and the policies of Southern Health-Santé Sud.

**Aperçu du poste**:
Relevant directement de le ou la Directeur×rice, Services de santé, l’Adjoint×e administratif×ive est chargé de coordonner et de fournir un soutien administratif au programme de soins primaires. Ce soutien comprend le traitement d’informations confidentielles, la tenue des dossiers du personnel, les fonctions financières, les fonctions de bureau, la gestion du bureau et des données, la production de documents, la documentation, les communications et d’autres tâches qui lui sont assignées.

Le ou la titulaire du poste bénéficie d’un niveau d’initiative approprié et fait preuve d’un jugement indépendant pour déterminer les priorités de travail, les méthodes de travail à utiliser et les mesures à adopter pour traiter les questions inhabituelles. Les fonctions du poste sont exercées d’une manière conforme à la vision, à la mission, aux valeurs et aux politiques de Southern Health-Santé Sud.

**Experience**:

- Minimum of two (2) years directly-related administrative experience in a health care setting.

**Expérience**:

- Minimum de deux (2) ans d’expérience administrative en rapport direct avec les soins de santé.

**Education (Degree/Diploma/Certificate)**:

- Graduate of a recognized Administrative Assistant program or equivalent.

**Formation (degré/diplôme/certificat)**:

- Diplôme d’un programme d’assistant administratif reconnu ou l’équivalent.

**Certification/Licensure/Registration**:
Not Applicable

**Certification/permis d’exercice/enregistrement**:
Non applicable

**Qualifications and Skills**:

- Proficiency of both official languages is essential (English/French).
- Knowledge and proficient in Microsoft Office Applications and Outlook.
- Knowledge in use of photocopier, facsimile, calculator.
- Knowledge of basic medical terminology.
- Demonstrated keyboarding speed of 35-40 words per minute.
- Given the cultural diversity of our region, the ability to respect and promote a culturally diverse population is required.
- Demonstrated ability to respect confidentiality including paper, electronic formats and other mediums.
- Good work and attendance record.

**Qualifications et compétences**:

- Compétences dans les deux langues officielles (français et anglais) est essentielle.
- Connaissance de l’utilisation d’une photocopieuse, d’un télécopieur et d’une calculatrice.
- Connaissance de la terminologie médicale de base.
- Compétences en matière de dactylographie avec un minimum de 35-40 mots par minute.
- Capacité requise à respecter et à promouvoir une population culturellement diversifiée étant donné la diversité culturelle de notre région.
- Capacité démontrée à respecter la confidentialité de l’informa