Administrative Assistant

2 weeks ago

Markham, Canada Winsafe Full time

**WINSAFE **is an innovative manufacturer and supplier of safe, reliable engineered suspended access and fall protection solutions, specializing in the development of temporary and permanently installed equipment for the building maintenance, restoration, construction, power generation and industrial markets. **WINSAFE** is actually seeking an Administrative Assistant / Project Coordinator for its Markham Branch.

**WINSAFE** is part of BrandSafway’s family who provides the broadest range of solutions with the greatest depth of expertise to the industrial, commercial and infrastructure markets. Through a network of 340 strategic locations across 30 countries and more than 38,000 employees, BrandSafway delivers a full range of forming, shoring, scaffolding, work access and industrial service solutions.

**YOU WILL LOVE THIS JOB BECAUSE WE ARE OFFERING**
- Interesting benefits package (premium 100% paid by the employer with the exception of disability): health insurance including medical and dental coverage, life insurance, paid vacation, holidays, etc.)
- RRSP
- A positive work life balance and stimulating work environment;
- Training and investment in our staff.

**THE CHALLENGES**

The Administrative Assistant / Project Coordinator will support the Engineering and Project Management Team in all initiatives and work assignments received from Senior Program Manager, and Engineering Manager. The person will also execute different tasks such as project report formatting, documenting transmittal into the project folders, meeting minutes, and provide quotes.

**YOUR RESPONSABILITIES WILL BE...**
- Develop/maintain server folder structure for engineering, administration, and project files
- Develop/prepare/maintain transmittal logs for customer projects to track incoming and outgoing files/documents
- Develop/revise/update project management templates and tracking spreadsheets/documents
- Log and summarize subcontractor invoices
- Attend internal and customer meetings as required and record and prepare written minutes and action item logs
- Attend project kick off meetings and record minutes
- Assist project managers with change order preparation, tracking and sign offs by customer
- Maintain dashboards with data from ERP system
- Assist with creating and tracking quotation

**REQUIREMENTS**
- College diploma in Engineering/Project Management/Business Administration is an asset
- Minimum of 3 years of relevant experience (construction industry preferred)
- Computer proficient: Microsoft Office (MS Word, Intermediate Excel, Outlook)
- Knowledge of industrial and construction equipment preferred
- Knowledge of SalesForce is an asset
- Knowledge of ERP systems is an asset
- Excellent oral and written communication skills
- Customer oriented attitude
- Excellent interpersonal and team building skills
- Ability to multitask
- Strong organizational and prioritizing skills
- Flexibility and adaptability
- Self motivated

To pursue this opportunity, please forward your resume in confidence and mention the **reference number WIN-MA-22-05-17.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Education**:

- DCS / DEC (preferred)

**Experience**:

- relevant exp. (construction industry preferred): 3 years (preferred)
- Administrative experience: 1 year (preferred)

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