Seeking Bookkeeper/admin/operations Support Staff

3 days ago

Oakbank, Canada L. Chabot Enterprises Ltd. Full time

As part of the CHABOT team, the Bookkeeper/ Office Administrator is part of the team responsible for the day-to-day operations of the front office. The goal is to make sure that office runs smoothly and efficiently. The person in this role is responsible for managing the programs used for data entry, payroll management and producing reports for management that provide insights on operations of the company. The day to day financial operations of the company and general book keeping functions are managed through this role.

**Responsibilities & Duties**

This role is multi-faceted; encompassing a wide variety of tasks. Software required to perform these tasks includes: Simply Accounting, Payworks, Fleetmatics and Microsoft Office programs including: Excel and Word.
- Reception duties
- Managing payroll data
- Workforce crewing and scheduling
- Accounts Receivable/Accounts Payable: Following up directly with delinquent accounts to facilitate prompt payment.
- Data Entry and Record keeping: Daily project totals, Materials spreadsheets, Maintenance records and shop hour summary, Fleet fuel tracking
- Generating Reports: Fuel update, Payroll recap, Accounts Payable Update, Accounts Receivable Update
- Routine oversite of company costs and expenses; making suggestions to management on ways to improve.
- Other duties as assigned by Management

Qualifications Needed
- 3+ Years of proven bookkeeping experience
- professional and personable
- attention to detail
- good knowledge of bookkeeping/accounting procedures
- office administration and customer service skills
- knowlede of HR practices for hiring and onboarding
- ability to multi-task and prioritize effectively
- working knowledge of Simply Accounting, Microsoft Word, Excel and Outlook
- organized and efficient and able to work as part of a team
- be willing to take on challenges and responsibilities with a pro-active, positive attitude

This position is offered as a full-time, (40 hrs/wk) permanent position, starting with an hourly wage scale of $18.00-$21.00 per hour. Work shifts are Monday to Friday, 8:30AM to 5:00PM. Suitable applicant must have reliable transportation to and from work as public transportation is not available.

If you are interested in joining a dynamic workplace with opportunity for growth and personal development, we want to hear from you.

**General office duties**:

- provide clerical and administrative support to management as requested
- answering phones
- sending faxes
- filing records
- collecting information
- drafting correspondence

Fax resume to 204-222-4754

**Salary**: $18.00-$21.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

COVID-19 considerations:
Masking per government recommendation, sanitizer use, protective shield use at front office,

**Experience**:

- Simply Accounting: 1 year (preferred)
- Bookkeeping: 2 years (preferred)

Work Location: One location

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