Office Administrator

5 days ago

Scarborough, Canada Alliance Group & Staffing Full time

We are looking for an **Office Administrator** for our client located in **Scarborough**. We are seeking a proactive, detail-oriented, and organized office administrator who wants to take ownership of the day-to-day operations of a creative custom metalwork shop.

**Responsibilities**:

- Maintain a manual and electronic filing and records management system. Organize and maintain meeting schedules and other times-sensitive on
- and off-site appointments.
- Track incoming requests for quotes, orders, and project-related correspondence, to help manage workflow and support the owner in developing budgets and assigning work.
- Maintain the shared spaces of the office, greet visitors, coordinate courier pick-ups/deliveries, and generally keep the place running smoothly.
- Process weekly payroll, including accurate and timely source deductions.
- Manage accounts receivable/accounts payable, including statements.

**Requirements**:

- At least 2 years of previous experience working in an office environment.
- At a minimum, must be proficient in QuickBooks and Excel.
- You have well-developed communication and customer service skills to help manage complex business relationships.
- You have highly developed organizational and priority-setting skills to manage a variety of tasks with varying complexity and timeliness.
- You can work independently in a fast-paced, high-volume environment with mínimal supervision.
- You are confident reading incoming correspondence, determining if there are any issues that need to be addressed immediately, and gathering the information necessary to recommend a course of action.
- You demonstrate good judgment in decision n-making, relationship management and ensure issues are brought to the attention of the business owner in a timely manner.
- Bookkeeping certification; or working toward completion.
- An interest in interior design and architecture.
- Social media marketing aptitude, especially Instagram (ability to identify opportunities and generate creative, compelling content)

**Location: Scarborough**

**Pay Rate: $25/hr (depending on experience)**

**Shift Timing: 8 AM - 4 PM**

**Job Types**: Full-time, Permanent

**Salary**: $25.00 per hour

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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