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Food and Beverage Administrator

3 weeks ago

Canmore, Canada Spring Creek Resorts Full time

The Food & Beverage Administrator is responsible for providing administrative support to the Food & Beverage (F&B) department. This role involves handling gratuities, payroll maintenance, invoicing, forecasting, employee paperwork, inventory management, marketing assistance, and operational support.

**REQUIREMENTS**

The Food & Beverage Administrator should have a distinct proficiency in Microsoft Office Suite and Opera (or similar software) with strong organizational, multitasking, and communication skills. Experience in administration, preferably in hospitality or F&B would be considered an asset. The person in this role should have keen attention to detail and ability to meet deadlines and maintain confidentiality when handling sensitive information.

**DUTIES**
- Process invoices, payments and reconcile financial records
- Track, monitor and forecast F&B sales
- Prepare weekly labour reports and assist with payroll processing
- Oversee petty cash
- Coordinate with accounting to ensure all weekly BEO, Stirling and Pulse gratuities are correctly paid out on time.
- Prepare and submit all month end requirements
- Complete daily billing in Opera
- Assist department managers with ongoing employee paperwork and submit to HR on a regular basis.
- Replenish Banquet Operational forms on as needed
- Assist with regular uniform, glassware and supply inventories/ ordering including monthly reconciliation.
- Maintain all F&B signage including ensuring menus, rooms and buffet tags are consistent with events and promotions.
- Work along side marketing for all F&B social media. Prepare and post all in-house marketing throughout the hotel.
- Administer internal food/liquor/transfers prepared by management
- Attend meetings as required and recording accurate meeting minutes when required.
- Create SOP’s
- Work with sales department as required.

This position is a Monday-Friday role with the addition of month end (regardless of the day).

**BENEFITS**

Full-time employees qualify for group health benefits after 6 months of continuous employment.

Subsidized shared staff accommodation is available for full-time employees, pending availability. All units are fully furnished with the essentials in the bedroom, kitchen, and living room including free internet and cable. Each unit has its own kitchen, bathroom and in-suite laundry. As all units are shared we are unable to accommodate pets.