Accounts Payable Specialist

**About us**:
**Company Description**

BUILD IT By Design is a full-service general construction company located in Mississauga, ON and Calgary AB. We work with businesses of all kinds, from global franchises to new concepts, to provide the highest-quality brand environments available. We are committed to collaboration, exceptional technical know-how, and stellar communication skills to ensure that the look, feel, and personality of your brand are impeccably reflected in your built environment.

**Role Description**

This is a full-time, on-site role for an **Accounts Payable Specialist**. As the **Accounts Payable Specialist** you will assist in managing the company’s accounts payable and corporate accounting functions, providing comprehensive financial support. You will work closely with the Director of Finance and other finance team members to ensure accurate financial transactions, support vendor relationships, and ensure compliance with internal and regulatory standards.

**What We Offer**:

- a work environment where safety is always the number one priority
- monthly employee appreciation events
- a vibrant corporate culture
- career development opportunities
- exclusive employee discounts
- access to top-tier family-friendly health and medical programs

**Who You Are**:

- Minimum of 3-5 years of experience in Accounts Payable (experience in construction and/or real estate is a plus).
- Experience in using Microsoft Suite and Viewpoint Construction (Spectrum) is required.
- Experience with project management software (Procore) is a plus.
- Prior involvement in system migrations, troubleshooting, or new software setups is an asset.
- Possesses an entrepreneurial mindset and thrives in a fast-paced, high-volume environment.
- Attention to detail and the ability to multitask and prioritize.
- Able to communicate effectively and confidently with internal teams, vendors, and stakeholders at all levels.
- Proven ability to manage sensitive financial information with confidentiality.
- Strong organizational skills with the ability to work independently and as part of a team.
- Bachelor’s degree or related experience in Accounting or Finance is preferred.
- Experience in construction industry accounting processes or knowledge of applicable regulations is an asset.
- Take responsibility for your success and failure.
- Believe in delivering excellence and finding solutions to problems that stop others from forging ahead.
- Are a forward thinker.
- Are resilient in overcoming obstacles and have deep dedication towards your work.

**Responsibilities**:

- **Accounts Payable**:

- Manage the full accounts payable cycle, including processing invoices, vendor management, and compliance with payment terms for 3 companies (sister companies).
- Reconcile vendor statements and review all payments for accuracy.
- Coordinate payment schedules and maintain positive relationships with vendors.
- Use Viewpoint for AP processing, reporting, and issue resolution.
- **Corporate Accounting**:

- Ensure compliance with all relevant tax filings and reporting (HST, WSIB, EHT, etc.).
- Perform banking functions, including bank reconciliations and online transactions.
- Assist in month-end and year-end processes, ensuring all records are up to date and accurate.
- Perform corporate credit card reconciliations and resolve any discrepancies.
- Review employee expenses by verifying receipts, ensuring accuracy and compliance, and completing necessary documentation and reporting.

**What We Value**:

- admire constructive thinkers.
- value trust and transparency.
- believe it's the little details that make for an exceptional customer experience.
- establish a successful culture from the inside out.