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Event Coordinator

2 weeks ago

Calgary, Canada ACFA régionale de Calgary Full time

Work Term: Permanent
- Work Language: Bilingual
- Hours: 35 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- Organizational communication, general
- Cultural resource management and policy analysis
- Project management
- Meeting and event planning
- Hospitality and recreation marketing operations
- ** Work setting**:

- Relocation costs not covered by employer
- Willing to relocate
- Associations and non profit organizations
- Arts and culture
- Festival
- Urban area
- Various locations
- ** Tasks**:

- Administer revenues and expenditures
- Develop risk management plans
- Promote conference and meeting services or special events
- Develop and monitor emergency security plans
- Develop marketing and communication plans
- Recruit, hire and supervise staff and/or volunteers
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for translation and interpretation services
- Plan for traffic and crowd control and security
- Plan for social events and guest programs
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Supervise office and volunteer staff
- Supervise professional and support staff and students
- Provide staff training
- Prepare research papers, educational texts or articles
- Perform administrative tasks
- Deliver presentations at conferences, workshops or symposia
- Counsel individuals on daily-life issues
- Conduct research
- Monitor and evaluate
- Develop social programs
- Assess social developments
- Analyze data
- **Supervision**:

- 1 to 2 people
- 3-4 people
- 5-10 people
- 11-15 people
- 16-20 people
- More than 20 people
- Working groups
- Committees
- Contractors
- Staff in various areas of responsibility
- ** Computer and technology knowledge**:

- Google Docs
- Adobe Photoshop
- MS Office
- MS PowerPoint
- MS Word
- MS Windows
- MailChimp
- WordPress
- ** Area of work experience**:

- Community service organization
- Conference and meeting planning companies
- Conference centres
- Hotel, motel, resort
- University or college
- ** Security and safety**:

- Driver's validity licence check
- ** Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- ** Own tools/equipment**:

- Cellular phone
- ** Personal suitability**:

- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Ability to multitask
- Interpersonal awareness
- Dependability
- Judgement
- Values and ethics
- Reliability
- ** Screening questions**:

- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- ** Workplace information**:

- Hybrid
- ** Financial benefits**:

- Group insurance benefits
- ** Other benefits**:

- Parking available
- ** Support for newcomers and refugees**:

- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Does not require Canadian work experience
- ** Support for youths**:

- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youth
- ** Supports for visible minorities**:

- Participates in a government or community program or initiative that supports members of visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment f