Executive Assistant

**ABOUT US**

RealEstateTaxTips.ca is Canada’s Chartered Professional Accounting (CPA) firm serving Real Estate Investors, Real Estate Agents, Land Developers, Contractors and Builders. We are a family-oriented team that work closely together through online tools like QuickBooks Online, Practice Ignition, PayPal, Hubdoc, Karbon, and many more platforms.

We are a customer service firm first and an accounting firm second. We are incredibly focused on serving our customers and what matters to us is not the cut of your suit but how you approach problems, offer solutions, and contribute to the team. We do not believe in billing by the hour (or even tracking them) and expect that everyone will contribute to providing value to our clients.

**ABOUT THE ROLE**

As a full-time **Administrative Assistant**, you will be an essential part of our team by ensuring administrative support to our executives is streamlined.

This role is perfect for someone with advanced computer and phone skills, but who also likes to get out from behind the desk sometimes and get out in the world and meet new people

The role is not specified to one specific task or set responsibilities. They will change as the role evolves and you should have an open mind to change and grow with your role and the company. The office is based in Oakville, ON and this opportunity is in office based.

We believe in core values that keep our company culture positive

**Success is Best when Shared**

**Learn More and Educate Others**

**Always Do the Right Thing**

**Extreme Ownership and Accountability**

**ABOUT THE REQUIREMENTS**
- AR follow ups
- Tasks related to property management - ie. Managing tenants’ requests, responding to tenant requests, coordinating trades for repairs, reconciling rents, ordering supplies
- Process payroll bi-weekly, vacation tracking, payroll support
- HR support, hiring, onboarding and offboarding
- Liase with our offsite IT support for any in-office troubleshooting
- Calendar management and appointment setting
- Meetings and events management
- Tidying meeting spaces and shared office spaces
- Events research and planning
- Travel planning and booking, personal and professional
- Administrative projects, personal and professional
- Running errands, personal and professional
- Research projects
- Basic bookkeeping, process payable via Plooto
- Reception duties, organize Friday lunches, Christmas and Summer party for the team
- Order office supplies and research new deals and suppliers
- Liaise with executive to handle requests and queries from senior managers

**ABOUT THE SKILLS**
- Time management and multi-tasking - excellent at prioritizing and not easily overwhelmed
- Computer/Software/Technology literate (MS Office, Google Suite, Quickbooks online, Plooto, Wagepoint Processing), and quick at learning new programs
- Adaptable to different environments and situations
- Self-starter and good independent worker
- Methodical; ability to plan and organize with strong attention to detail
- Eager to learn new skills and take on new tasks
- Personable and confident
- Strong organizational skills with the ability to multi-task

**ABOUT YOU**

**Personable **- You are personable and have great communication skills. Your writing is clear and concise, but not robotic.

**Curious **- You are a quick learner who can figure things out on your own and easily adapt to changes.

**Accountable**:

- You do not shy away from accountability. You like to get your hands dirty to get things done and take full responsibility to ensure quality of work is high and deadlines are met.

**Independent **- You can remain focused and diligent in an independent work environment (although we are only a message away).

**Techy**:
**Interested**:

- You have some experience with or interest in accounting, bookkeeping, and related processes.

**Access to vehicle**:

- You must have access to vehicle.
- **Working at RealEstateTaxTips.ca**_

**Keep learning forever**:

- We hold lunch & learns and provide immediate feedback to ensure we are always learning from one another.

**Be treated right**:

- We understand that the best ideas and the most refined work is completed in a respectful and collaborative environment. Negativity has no place here.

**Grow your long-term wealth**:

- We are accountants who are also real estate investors, and we practice what we preach. If this is also a passion that you share, we welcome you to any of our training courses.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

COVID-19 considerations:
We Supply: Masks / Gloves / Sanitizers / Disinfectant / Professional Cleaning Daily

**Education**:

- Secondary School (required)

**Experience**:

- Customer Service: 3 years (required)
- MS Office: 3 yea