Office Manager

4 days ago

Barrie, Canada THA (Ted Handy and Assocaites) Full time

**OVERVIEW**

We are looking for someone with experience and enthusiasm to both support and lead our many essential non-design responsibilities.

**RESPONSIBILITIES**
- Manage day-to-day operations and appearance of the office; order and organize supplies, technology and equipment, maintain membership, registrations and software licenses, provide administrative support to firm.
- Maintain and organize files, both physical and digital, including new project set-up. Create and manage standardized forms and processes to facilitate efficient operations for the firm.
- Support business development and marketing; key role in preparing proposals, presentations, award submissions, website updates, other marketing and organize photo shoots for finished projects. Creative use of Adobe suite (especially InDesign).
- Coordinate accounting and payroll tasks.
- Maintain client and industry contacts and product library, stay informed on current projects and industry events and opportunities. Assist with preparing, submitting and researching permitting and jurisdiction codes. Research project-related issues and best practices.
- Coordinate professional and social office events with vendors and staff.

**QUALIFICATIONS**
- Strong proficiency with Microsoft Office suite (Word, Excel, Outlook and Teams).
- Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality and job focus.
- Strong organizational skills with ability to multitask and prioritize daily workload. Excellent problem solving, organizational and time management skills.
- Excellent verbal and written communication skills.
- Interest or experience in graphic design and Adobe InDesign. Able to prepare proposals, presentations and reports, and to assist with or lead the creative design/layout of these.

**Job Types**: Full-time, Permanent

Pay: $48,000.00-$65,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Barrie, ON L4N 1T1: reliably commute or plan to relocate before starting work (required)

**Location**:

- Barrie, ON L4N 1T1 (preferred)

Work Location: In person

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