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Administrative Assistant

2 weeks ago

Montréal, Canada Rights and Resources Full time

About RRI

The Rights and Resources Initiative (RRI) is a global coalition of more than 150 organizations dedicated to advancing the forest, land, and resource rights of Indigenous Peoples, local communities, Afro-descendant Peoples, and in particular the women within these groups. RRI’s members capitalize on each other’s strengths, expertise, and geographic reach to achieve solutions more effectively and efficiently. RRI leverages the power of its global coalition to amplify the voices of local peoples and proactively engage governments, multilateral institutions, and private sector actors to adopt institutional and market reforms that support the realization of rights. RRI is coordinated by the Rights and Resources Group (RRG), a nonprofit organization based in Washington, DC.

The Rights and Resources Initiative (RRI) and Campaign for Nature (CfN) launched the Community Land and Conservation Finance Initiative (CLARIFI) in January 2022. CLARIFI is a new international funding mechanism to scale up support for secure community land rights. CLARIFI aims to address the gap in investment in Indigenous Peoples, local communities, and Afro-descendant (IP, LC, and AD) organizations and their allies, as well as coordinate closely with organizations supporting governments and coordination across the sector. CLARIFI mobilizes and strategically deploys substantially increased levels of public and private funding to rapidly scale up the recognition of the land rights of IPs, LCs, ADs and support their conservation and development initiatives in developing countries. CLARIFI focuses on strengthening Indigenous and community organizations, enabling them to scale up the mapping and formal recognition of their lands and develop and implement their management and conservation plans.

If you are passionate about working with Indigenous Peoples, local communities, and Afro descendant Peoples to secure their rights, support women’s rights and governance, and combat climate change, this could be the place for you. RRI does meaningful work to make a positive difference on the global, national, and local scale.

Check out our current openings for more information about our inclusive and purpose-driven work.

**Administrative Assistant**

**The Role in Brief**:
The Administrative Assistant provides critical administrative and operational support to the CLARIFI initiative and CLARIFI director, ensuring the smooth execution of programmatic activities and compliance with institutional procedures. This role involves coordinating with Regional Associates, program teams, and external partners to standardize contracting
processes, maintain efficient workflows, and support CLARIFI’s strategic priorities. This role requires attention to detail, adaptability, and the ability to thrive in a dynamic, multicultural environment. A strong commitment to teamwork, communication, problem-solving, and social justice is essential, as the role involves collaborating with diverse teams and stakeholders across Africa, Asia, and Latin America.

This is a full-time position **based in Montreal, Quebec, Canada.**

**Key Responsibilities**:
**Operational Support**:

- Provide day-to-day administrative assistance, including scheduling, document preparation, and maintaining organized filing systems.
- Ensure compliance with institutional administrative procedures and contribute to standardizing contracting processes.
- Assist in preparing and disseminating reports, presentations, and correspondence for internal and external stakeholders.

**Coordination and Communication**:

- Serve as a liaison between the CLARIFI team, RRI Regional Associates, and external partners to ensure clear and timely communication.
- Serve as a liaison between the CLARIFI and Operations teams to ensure compliance, obtain timely guidance, and establish clear collaboration.
- Coordinate meetings, workshops, and events logistics, including agenda preparation, note-taking, and follow-up on action items.
- Help maintain strong relationships with stakeholders through professional and timely communication.

**Administrative Support to the CLARIFI Director**:

- Provide confidential, wide-ranging, hands-on executive support on priority tasks to the CLARIFI Director as required.
- Coordinate meetings and manage a complex calendar and the demand for the Director’s time, independently setting and managing priorities and workflow.
- Conduct and compile background research and talking points to support the Director in preparation for global engagements.
- Take notes and minutes during meetings and contribute to the generating of reports or briefs.
- Translate short documents and/or provide interpretation during meetings (as applicable based on language abilities).
- Assist the Director in preparing expense reports, and credit card statement accounting to ensure proper coding and supporting documentation.
- Manage and provide logístical, travel, administrative, and research support to meetings