Administrative Assistant

2 weeks ago

Port Coquitlam, Canada Columbia Glazing Systems Full time

Admin Assistant/Accounts Payable Clerk

About Columbia Glazing Systems:
Columbia Glazing Systems Inc. is a leading Canadian manufacturer of architectural glazing systems for the commercial building industry. Our landmark construction projects include: Airports, Hospitals, Institutional Buildings, Office Towers, Hotels, Shopping Malls and Custom Homes. We offer a complete portfolio of glazing solutions including: Unitized and site glazed curtain wall, entrances and storefronts, specialty glass walls, windows and doors, skylights and canopies, Interior glazing and custom sunshades.

Columbia Glazing Systems is currently looking for an experienced Admin Assistant/Accounts Payable Clerk to join our team.

**Responsibilities**:

- Assist with sales account receivable, invoicing, and payment collection
- Schedule deliveries and order materials
- Sorting, batching and data entry of all invoices
- Ensure that all accounts payable transactions are posted on a timely basis
- Code and enter vendor invoices and credit notes
- Respond to vendor inquiries
- Reconcile supplier accounts and invoices
- Attach necessary backup to vendor invoices
- Update various accounting spreadsheets
- Various other ad-hoc tasks
- New Order processing
- Monitoring and maintaining office inventories
- Creating, editing, and updating spreadsheets
- Prepare, input, edit and proofread correspondence and related materials in both electronic and paper formats
- Answer telephone and electronic inquiries and relay telephone calls and messages

Qualifications:

- Excellent oral and written communication skills in English (mandatory)
- Intermediate+ Microsoft Excel skills
- Previous experience with Sage 300/Accpac ERP systems is preferred
- Exceptional problem solving ability
- Works well to meet deadlines under pressure
- Highly organized and works well as a team
- Ability to multi-task and display an exceptional attention to detail
- Understanding of the Accounts Payable cycle

Experience
- Accounts Payable: 1 year (preferred)
- Accounting: 1 year (preferred)

Other:

- Working hours: 7:45am to 4:45pm

We are looking for self motivated individuals who are keen to become part of a dynamic work environment. If you are interested please respond with your resume.

Only shortlisted applicants will be contacted for an interview. We thank all applicants for their interest, however, at this time, we will only be considering applicants who are currently eligible to work in Canada.

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00-$50,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Port Coquitlam, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounts Payable: 1 year (preferred)

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