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Administrative Assistant

4 days ago

Victoria, Canada Inquiring Little Minds Full time

Inquiring Little Minds/ Saltair Childcare Society
**Administrative Assistant**
Wage: Starting $21.23 per hour
Full Time: 30 to 40 hrs/wk.
Permanent - full-time position

**About Inquiring Little Minds**:
Inquiring Little Minds has been providing childcare services in British Columbia for the past 12 years, since 2011. We are hoping to expand, by opening more centres in other parts of our community and province. Our centres provide a warm and nurturing environment, with focus on providing reliable, trustworthy and respectful services to meet the needs of the families and children in our communities that require childcare.

ILM facilities are dedicated to the provision of safe, well-managed childcare services for children that are provided by full and part-time, qualified staff. ILM's goal is to stimulate emotional growth, independent growth, intellectual growth, physical growth, and social growth amongst its charges. We follow curriculum based programs exposing children to age appropriate developmental practice.

**About the Role: Administrative Assistant**

As an administrative assistant, you play a vital role in the enrolment and admissions of students to each childcare center. You handle every stage of enrolment management from being the point of contact for prospective families to orientation and start of new students.

**Duties and responsibilities**:

- Create, compile and export files containing all information for each new student.
- Help to plan center events.
- Assist with Brightwheel - our communication platform.
- Process end-of-month reports and distribute new month's paperwork.
- Process and file student files.
- Answer potential families’ questions about facility and amenities.
- Maintain and evaluate audiovisual equipment.

**Qualifications**:

- Proficient computer skills, Google Workplace, Adobe.
- Possesses phone etiquette.
- Ability to remain calm under pressure.
- Excellent problem solving and prioritizing skills.
- Reliable and punctual.

**TO APPLY** please reply with your resume and all required documents.

**Job Types**: Full-time, Permanent

Pay: From $21.23 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Victoria, BC V9B 6L4: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person