Office Manager

Dulcedo Management debuted as a high-profile modelling agency and has now grown into the largest multidisciplinary talent management group in Canada and a leader in North America spanning all spheres of sports and entertainment. From our offices in the Old Port of Montreal. downtown Toronto and remotely around the world, our team of experienced agents works its magic representing and managing the national and international careers of over 500 fashion models, and hundreds of Olympic and professional athletes, show business celebrities, esports stars and top-tier web influencers. We don’t like to brag, but we have reason to be proud of our world-class work. At Dulcedo we don’t just “hire.” We have an eye for talent, and we cast exceptional people to build on our exhilarating vision with those who share our motivation, leadership and people skills. We are looking for an uber-organized rising-star capable of prioritizing multiple simultaneous tasks which are handed down on an hourly basis all the while making sure the office is tip-top. Your mission, if you choose to accept it, is to be the second brain of three other people; the CEO, the Model Agency Director and the Montreal Office Manager. It will require a proactive mindset and the capability to take-on more than a normal person can handle. Personal organization and detailed planning will be the only way to succeed at this. If you are chosen for the role you will have the opportunity to work in a very cool young team of professionals who are covering projects of national and internationally renowned clients and brands on the cutting edge of the talent management industry. Your role will be to help upper management in every which way they need. We're looking for someone who never says "I can't do this" but rather answers "Let me find a way to do this". **_ WHAT YOU'LL BE EXPECTED TO DO:_** - Open/unlock the office every weekday at 8AM - Greet all guests professionally and inform staff of guest arrival - Certain periods of the year you will be responsible of an intern who will be there to help with administrative tasks which are assigned to you - Inspect bathrooms, kitchen and boardrooms daily and restock supplies as necessary - Ensure the cleanliness of the premises at all times, this means every public area of the office and emptying the garbages mid-week if necessary - Plan lunch and break times around important office activities and meetings where your help is needed - Inform upper management when leaving for the day - Invite applicants (models) to the office and schedule them on the calendar - Meet with applicants, take their measurements and photos - Update all information in the excel sheet - Meeting with the booking team for voting sessions on Friday - Schedule invitations with the office manager with applicants who are offered contracts - Update and follow-up of the filing system of information records relating to talents - Follow-up on contract renewal dates for all talents & update the dates/status in the excel sheet - Help in the management and planning of model search events - Keep a record of costs of model search events - Keep an inventory and needs of materials used at model searches - Keep inventory and manage office furniture - Keep an inventory of what we have in our storage unit - Purchase replacement items of what's needed - Managing items for sale on Kijiji - When asked, make a list of coming events that are good for scouting (Montreal and Toronto) - Help with filing of contracts/collaborations and documents, both digitally and physical copies in storage - Coordinate castings when they are in the head-office - Coordinate castings outside of the office (if/when needed) - Get back to talents about a casting after debriefing with agency director - Collect images from international agencies and process them via photoshop (resize & classify) - Send updates to international agencies with the new material of the models we placed with them - Make sure that a room is reserved if director has a guest or a client coming in to the office - Schedule calls/skype between models and director when it's needed - Perform a variety of market research following specific guidelines when requested - Managing special projects when requested which will require multi-tasking - Perform specific searches on google and social media for new suppliers/companies/industry-surveillance as requested - Regular basis office purchasing for the entire company, this means searching online for lowest cost, obtaining approval and check-out - Use kijiji when required for specific used items for purchase or selling - Purchase special foods ahead of time when important meetings at the office are scheduled with guests - Perform a variety of administrative tasks as requested **_ WHAT YOU BRING TO THE TABLE:_** - University degree completed. - 2-5 years experience in a general administrative role. - Natural talent at customer service. - Must be able to work autonomously a