Assistant Office Manager

**Position**:Assistant Office Manager

**Location**:Montreal, Canada

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence. We hire smart and sharpen smarter, arming talent with best-in-class resources and skills. Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion. Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.

**Who We Seek**

Our merit-based culture suits professionals in pursuit of boundless careers and lives. Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

**About the Role**

The Assistant Office Manager reports to the Office Operations Manager, who together ensure the North American offices run efficiently and effectively. Primary responsibilities include:

- Office supplies inventory management;
- Facilities management;
- Onboarding of new starters;
- Management of building security access cards;
- Support with the Space IQ booking system and reporting requirements;
- Support with the Business Continuity Liaison related duties;
- Lead or assist in special projects as required;
- Directing the business to the approved filing and archiving processes;
- Arranging office-wide communications for minor works or updates concerning regular operating disruptions.
- Liaising with building management to address maintenance issues and requests; and
- Providing coverage for Reception when required

**What You Bring**
- Keen attention to detail;
- Ability to work efficiently with Word, Excel and Powerpoint
- Bilingualism French and English both spoken and written;
- Professionalism and confidence when dealing with internal clients and external vendors;
- Being effective in planning and organizing work, showing an ability to meet deadlines;
- Ability to prioritise tasks and manage expectations;
- Takes initiative to look for ways to improve processes that maintain the quality controls required in ensuring that output is correctly completed
- Demonstrating capability to think broadly, considering a wide range of internal and external factors when solving problems
- Being aware of the sensitivity of information and treating it appropriately;
- Being able to generate original ideas, finding more efficient / effective ways of doing jobs and making useful suggestions for improvements; and
- Grasping instructions quickly and accurately and solving novel or problem situations

**Benefits & Rewards**

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritizes employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

- Comprehensive health coverage (medical, dental and optical)
- Competitive vacation packages
- Educational assistance and professional development program
- Savings or pension plan
- Life insurance
- Travel insurance
- Global mental wellness program
- Sports clubs and social events

**About the Maples Group**

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Pageor on LinkedIn.

**Poste **:Assistante du chef de bureau

**Emplacement **:Montréal, Canada

Le Groupe Maples est un porte-étendard des services financiers et juridiques auquel font confiance de nombreux gestionnaires de fonds de couverture, sociétés de capital-investissement et entreprises internationales parmi les plus importants au monde.

Notre distinction est établie grâce à notre équipe soigneusement formée : plus de 2 000 professionnels qui font preuve de ténacité, d’éthique et d’excellence. Nous recrutons des personnes intelligentes et perfectionnons leurs talents en leur fournissant les meilleures ressources et en développant leurs compétences. Active dans les principaux centres financiers d’Amérique, d’Asie, d’Europe et du Moyen-Orient, notre présence internationale offre un tremplin unique pour le perfectionnement professionnel et l’immersion interculturelle. Nos services financiers et juridiques sont également favorables à l’apprentissage et à la croissance interdisciplinaires.

**Candidats recherchés**

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