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People & Office Operations Coordinator

3 weeks ago

Toronto, Canada Loopio Full time

Loopio is a workplace that unleashes learning & growth opportunities for our Loopers. We provide autonomous, challenging work that allows each employee to master their craft. We attract and retain people who are naturally curious, have grit and are eager to grow and build their careers. At Loopio, we genuinely support each other, because true success comes from working as #oneteam.

Loopio is looking for a people-focused, detail-oriented, and highly organized People and Office Operations Coordinator to join the People team at Loopio. Reporting to the Senior Manager, People Operations you will join the Loopio People Ops Team in our mission to provide a world-class Employee Experience to all our employees (or, ‘Loopers’, as we like to call ourselves). As a Remote-First company with an office space in downtown Toronto, this role will support the employee experience both in-office, as well as remotely.

This is an amazing opportunity for someone that is looking to gain a wide range of experience in People Operations at a high-growth Canadian tech company. To be successful in this role, you will need to be able to multitask, work with efficiency and within timelines, communicate effectively, and collaborate with team members across the company. You should be someone who takes pride in your attention to detail, and you care deeply about providing excellent service and support to your team members and employees.

Important This role is responsible for the day-to-day oversight of the Loopio office space and will be the primary People Ops presence at the office. This role works full-time in-person from the Loopio Toronto HQ offices at 310 Spadina Ave, from about 8:30am to 4:30pm EST. In the interest of business continuity and Loopio’s commitment to following current public health advice, the People and Office Coordinator must also be able to provide proof of full vaccination against COVID-19.

**What You’ll Be Doing**:

- ** People Operations Coordination**:Ownership of HRIS administration, keeping BambooHR updated as a trusted source of all employee information used for key people analytics and business reporting.
- Partner with the People Team, IT, and Finance teams, to provide a high level of support to Loopers
- Use your curiosity and agility to learn how Loopio works and quickly become an internal expert on our People processes and how we work
- Maintain employee files and records, making sure employee records are kept organized and up to date.
- Help create and deliver People Ops documentation/letters to employees and managers through DocuSign and BambooHR.
- Support the ad hoc administrative needs of the People Operations team
- Support as needed on internal events (virtual or at the office)
- Exposure to a range of People activities and initiatives - may include supporting onboarding, offboarding, employee engagement initiatives, learning and growth, and total rewards as needed.
- **
Office Coordination**: Act as the primary on-site point of contact for employees working from the office
- Enable a welcoming, inclusive and productive workplace at the Toronto office
- Greeting and giving tours of the office to new hires and visitors
- Manage the day-to-day at the office on tasks such as covering the reception desk, replenishing inventory for snacks and office supplies, and assigning building access cards.
- Support on any internal or external events happening at the office (eg. helping with set-up, logistics, clean up, etc.).

**What You Bring to the Team**:

- A College or University degree in a relevant field (eg. Human Resources Management) or CHRP designation would be a bonus for this position.
- Very strong attention to detail and proven ability to perform detailed tasks with accuracy
- Impeccable verbal and written communication skills
- Extremely organized with the ability to multitask in a fast-paced environment
- Someone who thrives on providing excellent levels of support to employees and teammates. You derive meaning from helping others
- Ability to maintain confidentiality and use good judgment with high-privacy information
- Self-motivated to make an impact, you work collaboratively and are eager to make improvements
- Previous experience with BambooHR is an asset
- Previous experience managing and supporting office duties is an asset