Administrative Assistant

4 days ago

Vancouver, Canada Vancouver Police Board Full time

**Vancouver Police Board**
**Administrative Assistant**:
**COMPETITION: #**2546-50054160**

**TITLE: Administrative Assistant**
**_Classification: _**Administrative Assistant**
**DEPARTMENT: Vancouver Police Department**

**STATUS**:
Auxiliary / Casual (EXEMPT)

**HOURS OF WORK**:
Wednesday to Friday 0800-1600 hours

**DURATION**:
Approximately 6 months
(Assignment may be extended or reduced for operational reasons or due to circumstances that could not be foreseen at the time of posting)

**LOCATION**:
2120 Cambie Street, Vancouver

**SALARY**:
Pay Range 30 - $29.63 to 37.04 per hour & 12% in lieu of benefits

**COMPETITION END DATE**:
Thursday March 20th, 2025

**“NOT JUST A JOB... A CONTRIBUTION”**

Reporting to the Executive Director, the Administrative Assistant carries out a variety of tasks to ensure comprehensive administrative support for the Police Board. Much of the work is of a sensitive, confidential nature.

**ESSENTIAL DUTIES**:

- Prepares all Board and committee agenda packages and distributes accordingly
- Prepares minutes and compiles ad distribute documents
- Prepares monthly per diem payments
- Makes all travel arrangements and ensures reimbursement of travel expenses
- Maintains Board filing and archiving systems, including confidential records
- Maintains Board databases, prints, scans and archives Board’s records with accuracy
- Organizes Board events, community meetings and special events
- Other added related duties and responsibilities as assigned

**KNOWLEDGE, SKILLS & ABILITIES**:
**REQUIRED**:

- Ability to establish and maintain effective working relationships in a team environment
- Extensive knowledge using Word, Excel, Adobe, Teams, Zoom and Outlook is a must.
- Excellent verbal and written communication skills
- Excellent attention to details
- Strong organizational abilities with an ability to multi-task in a high-volume work environment with frequent interruptions and shifting priorities
- Ability to exercise judgment, discretion and maintain a high level of confidentiality
- Ability to perform structured, routine and repetitive tasks with consistency and accuracy
- Ability to maintain focus, stay motivated and engaged in a role with repetitive processes

**EXPERIENCE**:
**REQUIRED**:

- Minimum three years office experience in an administrative support role
- Past minute taking experience

**EDUCATION**
**REQUIRED**:

- Grade 12

**PREFERRED**:

- Courses in Business and Office Administration
- Courses in Microsoft Office

**OTHER REQUIREMENT(S)**
- Valid BC Driver’s license
- All employees must maintain their Enhanced Reliability Clearance while employed with the Vancouver Police Board. Enhanced Reliability Clearances will be renewed every 5 years.

**Selection Process**:

- Employment reference checks and an Enhanced Reliability Check will be required prior to an employment offer being made.

**NOTE**:This position is exempt/excluded from the bargaining unit.

We thank you for your interest in the Vancouver Police Board. Please note that only short
- listed applicants will be contacted.

**_THE VANCOUVER POLICE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER_**

Education : Other trades certificate or diploma
Experience : 3 years to less than 5 years

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