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Facilities Manager

3 weeks ago

Edmonton, Canada MNA Full time

**Facilities Manager**

**Location**: Varies between Edmonton and Calgary. See details below.

**Position Status**:Full-time (40 hours/week) Permanent Position

**Key Responsibilities**
- Oversee office operations including business services, equipment and technology, employee seating arrangements, parking allocations, storage space, common areas, staff kitchens, meeting space, etc.
- Plan and coordinate new office services for Otipemisiwak Métis Government offices, including phone and internet services, security and fob system, waste and recycling management, shredding services, custodial, first aid kits, fire extinguishers, etc.
- Create and recommend layout and furniture designs for space.
- Oversee district offices to ensure facilities are in good standing condition and consistently operated.
- Oversee and manage building assets such as technology, appliances, equipment and furniture.
- Arrange for servicing of office equipment with third party vendors.
- Supervise and coordinate IT support for equipment and software issue resolution, new employee set ups, and account changes and access.
- Oversee and manage the cyber insurance portfolio.
- Lead and coordinate building renovation projects, as applicable, in collaboration with Building Operations Manager.
- Manage the facility operations budget, including tracking expenses and allocating funds.
- Review contracts and provide briefings and recommendations to Leadership.
- Create and implement office services and operations processes and procedures.
- Assist in planning, organizing, coordinating, and implementing various facility operational programs.
- Provide effective leadership, and mentor team members through feedback, coaching, and formal evaluations.
- Collaborate in staffing responsibilities including hiring and training and training staff and developing and overseeing staff work plans.
- Effectively delegate daily duties to appropriate team members to ensure productivity.
- Collaborate with the Health and Safety Advisor to establish and enforce emergency response procedures, fire evacuation protocols, and evacuation maps, ensuring that safe work practices are being followed, and that employees adhere to all health and safety regulations.
- Represent the organization in meetings with third party vendors and act as a main contact with vendors regarding contracts, quotes, and invoices.
- Present a positive and professional image of the organization when interacting with employees, clients, visitors, and other external stakeholders.
- Develop and maintain constructive working relationships with both internal and external stakeholders, including leadership, staff, and business and community partners.
- Other duties as required or assigned.

**Skills & Competencies**
- Recognized strength in leading and engaging teams, creating a culture that promotes development of individual and organizational capacity.
- Exceptional strategic planning skills, including an ability to establish short
- and long-term plans to meet key objectives of projects/initiatives.
- Excellent analytical and critical thinking skills with the ability to identify issues and implement creative and strategic solutions to overcome problems.
- Self-motivated and demonstrated initiative in identifying and addressing operational deficiencies, process gaps, or other possible improvements to operations.
- Flexible and adaptable with an ability to thrive in a dynamic and changing environment.
- Ability to work under pressure and handle tense and stressful situations.
- Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.
- Exceptional attention to detail.
- Exceptional project management and coordination skills with the ability to manage budgeting, scheduling, and resource allocation.
- Exceptional verbal, written, and interpersonal communication skills, with an ability to produce professional documents, reports, and presentations.
- Proven track record of building collaborative partnerships with a variety of internal and external stakeholders.
- Strong sense of ethics, professionalism, and political and cultural sensitivity.
- Knowledge of health and safety regulations and compliance requirements.
- Knowledge of Métis history, culture, and issues affecting Métis people. An in-depth understanding of the Otipemiswak Métis Government is an asset.

**Qualifications**
- Post-secondary degree/diploma/certificate in Facilities Management, Business Administration, IT, or related field.
- Minimum of three (3) years’ experience in a similar role.
- Minimum two (2) years’ experience in a leadership role, leading a team of direct reports.
- Experience developing work plans, managing budgets, and reviewing contracts.
- Experience working in an Indigenous and/or non-profit setting is an asset.

**Other Requirements**
- Ability to work a flexible schedule of days, evenings, weekends, overnight stays, and holidays, as required. Ability