Facility Manager

7 days ago

Edmonton, Alberta, Canada e-2892-4ff1-a84f-94cdd0f33328 Full time
Oak Hills Community League
Facility Manager Job Posting

The Oak Hills Community League is seeking a highly motivated and organized individual to manage the day-to-day operations of its facilities, including the community hall, amenities, and grounds. This is a part-time position vital to the league's success, combining facility management, administration, and public relations.

Salary Range: $25.00 – $28.00 per hourEmployment Status: Part-Time, PermanentSchedule: Approximately 10–15 hours per week with flexibility for regular office hours and the ability to accommodate late-night closings and weekends as required for rentals).

Position Summary

The Facility Manager is responsible for the overall operation, maintenance, administration, and scheduling of all Oak Hills Community League facilities, working closely with the Board to ensure maximum use and financial sustainability. The core mandate is to run the facility's day-to-day operations and public relations, applying budget items approved by the facility operations committee.

Key Responsibilities

1. Facilities Management & Maintenance

  • Oversee day-to-day operating requirements for indoor facilities, ground, and the parking lot.
  • Ensure facilities are clean, clutter-free, and prepared for scheduled functions.
  • Manage hall security, including the alarm system, and respond to alarms.
  • Oversee seasonal maintenance, including raking leaves , snow removal from the parking lot and walkways (note these services may be assigned to volunteers or paid vendors).
  • Identify concerns and requirements for facility repair and extraordinary maintenance for Board review.
  • Hire short-term contractors to perform maintenance tasks within approved budget limits.

2. Administration & Finance

  • Maintain facility, rental, and program files, along with records and cash accounts for money received.
  • Prepare the annual budget request for facility expenses (supplies, maintenance, staffing).
  • Report monthly to the Community League Board on facility use and staff hours.

3. Hall Use, Rentals, and Public Relations

  • Maximize hall use through rentals.
  • Schedule and book functions, meetings, and recreational activities.
  • Arrange for hall access and security when required by users.
  • Process electronic public-facing communications and facility inquiries.
  • Meet renters, users, and greet visitors on-site during open hours.
  • Develop promotional-based communications.
  • Return phone calls within a reasonable timeframe.
Qualifications and Experience

Required Skills:

  • Strong self-management and time management skills.
  • Excellent public relations and communication skills (verbal and written).
  • Proficiency with various computer systems, including the Communal booking platform, web payment processing, and cloud-based services (e.g., Google Drive, Microsoft Teams).
  • Ability to perform basic physical requirements, including lifting and pushing/pulling heavy objects (like tables, chairs, dollies, and carts).
  • Ability to work alone.

Desirable Experience:

  • Experience working in the nonprofit sector.
  • Experience using a mass-mail platform like MailChimp.
  • Experience working with a budget and approval-based expenses.
Terms of Employment
  • Reporting: The Facility Manager reports directly to the Board.
  • Vacation: Three weeks paid vacation per year. The Facility Manager is responsible for recommending a coverage plan for Board approval during this period.
  • Sick Leave: Provision for a maximum of 10 days paid sick leave per year.

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