Program Assistant

**PROGRAM ASSISTANT (Community Safety and Policing)**
- **Term (Up to 19 months)**_

**BACKGROUND**:
**OVERVIEW**:
Reporting to the Director of Community Safety and Policing, the Program Assistant is responsible to provide essential daily administrative assistance to the Community Safety and Policing Program and Justice Program teams. This role requires organizational skills, attention to detail, and an understanding of administrative duties to ensure smooth operations and support for program initiatives.

**KEY RESPONSIBILITIES**:

- Coordinates staff and stakeholder travel when required including preparing travel itineraries, registrations, and travel claims
- Provides administrative and organizational management support to the Justice team and the Community Safety and Policing team
- Maintains calendar of events and distributes key information to the Justice and Community Safety and Policing teams
- Drafts memos, takes minutes, and drafts briefing notes and letters as requested
- Coordinates meetings for management team
- Assists in planning and scheduling strategic and special events
- Organizes attendance at key community events including Chiefs-In-Summits, dinners, galas, conferences, and training events
- Ensures all materials are prepared prior to event days such as presentations, meetings, and gatherings
- Prepares and submits accounts payable documents, expense claims, and other financial accountability requirements
- Ensures financial accountability processes are complete and corporate finance deadlines are met, including documentation to support credit card expenses

**EDUCATION AND QUALIFICATIONS**:

- Certificate or diploma in Office Management, Business Administration, or a related program
- Minimum of two (2) years’ related work experience in an administrative role
- Self-directed with the ability to exercise sound judgement and make role-related decisions with mínimal supervision
- Ability to maintain a high level of accuracy for data entry and document preparation
- Proficiency in the use of standard office equipment, computers, Microsoft Office (Word, Excel, Power Point, Outlook, Teams), and Windows operating systems
- Strong organizational and time management skills with the ability to prioritize work and manage competing deadlines
- Effective written communication skills with experience drafting correspondence or other communications
- Effective verbal communication skills with a demonstrated ability to professionally interact with Chiefs, Councilors, elected officials, senior staff, and community members
- Exceptional problem-solving skills and cultural sensitivity, with a demonstrated ability to build trust and facilitate collaboration among diverse stakeholders in a team environment
- Ability to exercise discretion when dealing with confidential or sensitive information
- Ability to speak Anishinaabe or Dakota languages an asset

**OTHER REQUIREMENTS**:

- Must provide a current and satisfactory criminal record check with vulnerable sector search
- Must hold a valid class 5 MB driver’s license with access to a reliable vehicle for business travel

**WAGE RANGE: $45,000 - $55,000 Annually**

**CLOSING DATE FOR APPLICATIONS: Thursday, December 18th, 2025, at 4:00 PM CST**

Please submit a cover letter and resume to:
Human Resources

Southern Chiefs’ Organization

202-600 Empress Street

Winnipeg, MB R3G 0L5

Proof of education will be required at the point of hire where an incumbent has graduated from a relevant program.

Please note that SCO does not offer hybrid/remote work options unless specifically stated.

Testing may form part of the selection process.

An eligibility list may be created for similar positions and will remain in effect for up to six months.

**Job Types**: Full-time, Fixed term contract
Contract length: 19 months

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- On-site parking

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Licence/Certification:

- class 5 MB driver's license (required)

**Location**:

- Winnipeg, MB (preferred)

Work Location: In person