Administrative Assistant

**Make a move to a career that cares**:
Join one of the most innovative organizations in the disability services sector where you can bring joy, independence, and possibility into someone’s life—every single day.

**Who we are (more than just a workplace)**:
DASCH helps people with intellectual disabilities in Winnipeg to reach their full potential. We collaborate with families and allied professionals to support youth and adults so they can live, work, play and thrive in an inclusive, accessible, and responsive environment. Learn more about us at dasch.mb.ca.

**What you should know about us**:

- We aim to build an inclusive community that values people with intellectual disabilities.
- We support people living in more than 50 homes throughout Winnipeg.
- People at DASCH have access to recreational and life skills development.
- Our DASCHWorks program provides support and opportunities for employment, financial stability, and independence.
- Specialized professionals offer support in areas such as life skills, behaviour management, nutrition, and mental health.
- We are known for exceptional service. Part of that comes from providing our team members with the comprehensive training, support, and recognition they deserve to succeed. This is a place where people can flourish and grow their careers.

**What you’ll do (the highlights)**:
The Administrative Assistant - Programming provides day to day support to the Manager of Quality Care and fulfills administrative tasks associated with the Programming Team including, but not limited to, Transportation, Specialized Support and Resource Services (SSRS) and Client Accounts. The position of Administrative Assistant - Programming functions in a manner consistent with and supports the mission, vision, and values of DASCH.

**What that looks like**:

- Working Full-Time Monday-Friday days in an office-based position.
- Must be able to flex hours based on operational needs.
- Occasional evening or weekend hours may be needed.
- Receive support and guidance from the Manager of Quality Care.
- Assist with administrative support as required within the Programming Team.
- Assist the Client Accounts Manager in auditing monthly financials and providing support when required.
- Complete van audits as required.
- Review and communicate issues (errors or omissions) regarding Van Documentation submissions.
- File van related documents regularly.
- Review invoices as they are received, including but not limited to MPI, Co-Op, Birchwood, Service, Dr. Hook, Duffy’s and Speeding/Parking Tickets.
- Coordinate vehicle appointments when required.
- Assist with licensing preparations and maintain licensing files.
- Maintain the person supported green files at the Support Center including the filing of pertinent information as required.
- Review and upload Location Orientations onto the HRIS.
- Maintain the Program Manager discretionary budgets, providing them with balance updates monthly.
- Maintain strict confidentiality of sensitive information including client records, financial data, and internal communications in accordance with DASCH policies and applicable privacy legislation.
- Complete audits as assigned including, but not limited to financial, employee orientation, licensing, and person supported information.
- Provide front desk support as needed on a rotational basis.

**What you bring (and why you’ll thrive here)**:
DASCH team members are special. They have a mix of the right personal characteristics and specific skills for their work.

**Your qualifications**:

- Minimum of two years’ administrative experience.
- Proficient in the use of Microsoft Office, including Word, Excel, Outlook, PowerPoint and Teams.
- Valid driver’s license with access to a reliable vehicle during working hours is required.
- Experience in the use of Human Resource Information Systems (HRIS), Customer Relationship Management (CRM), and Document Management Systems.
- Ability to work outside of normal business hours based on occasion based on operational needs.

**Your Characteristics**:

- You enjoy working in a team environment and work effectively with others.
- You are detail-oriented, organized, and have great time management skills.
- You thrive in a fast paced and changing environment.
- You listen carefully and communicate clearly in writing and verbally.
- Others find you helpful and positive.
- Details are important to you, and you can follow guidelines.
- Self-awareness allows you to seek feedback, learn and improve.

**Pay + perks (how we support you)**:

- Annual Salary: Starting at $37,440.00
- Three weeks of vacation earned over your first year are available to use as you earn them.
- Six sick or personal use days per year.
- Comprehensive employer-paid training.
- Career growth opportunities.
- Long-term disability insurance.
- Registered pension plan with 5% employer-matched contributions after one year.
- Family health, dental, vision and life coverage.
- Employee and Family Ass