Administrative Assistant

2 days ago

Winnipeg, Canada Strauss event & association management Full time

In the newly created role of Administrative Assistant with Strauss event & association management you will report to an Association Manager to provide association support with the following: board meeting minute taking, association member services, communications and coordination, database management, membership dues and invoice processing, conference and event support, committee interaction, and general administrative support. This is an in office, part-time role of 15-20 hours per week.

Strauss is Canada’s most connected event and association management company with over 25 years of experience in managing healthcare and business associations and delivering signature events. We offer the expertise and industry knowledge to produce exceptional events and we elevate the performance of our association clients. Strauss is Canada’s first accredited association management company, and a proud member of the AMC Institute.

**Role Accountabilities**:
▪ Prepare board pre-meeting folder, including; financials, board meeting minutes;
▪ Answer telephones, refer inquiries, process and sort incoming mail, welcome visitors;
▪ Prepare mail merges for various mailouts and event name badges;
▪ Reconcile data and double check reporting for various projects;
▪ Provide event support to Association Manager, and Association Coordinator;
▪ Support Association Manager with general administrative tasks as assigned; and
▪ Ensure client records are filed in compliance with Strauss’s records retention policy.

**Desired Skills & Experience**:
▪ Combination of education and related experience
▪ Proficient in Microsoft Office Suite, with a focus on Excel and Outlook;
▪ Excellent customer service skills, coupled with friendly and effective communication;
▪ Proven effective organizational and prioritization skills;
▪ Strong attention to detail;
▪ Motivated self-starter with a willingness to learn; and
▪ Ability to work both independently and as part of a team.

**Reports To**: Association Manager

**Location**: Suite 503-386 Broadway, Winnipeg, Manitoba

**Status**:Part-Time; 15-20 hours per week

**A competitive salary is being offered along with opportunities to learn, develop, and advance within the organization. We thank all applicants for their interest; however only those selected for an interview will be contacted.**

**Job Type**: Part-time
Part-time hours: 15-20 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Microsoft Office: 3 years (preferred)
- Administrative experience: 1 year (required)
- Microsoft Outlook: 1 year (required)
- Microsoft Excel: 2 years (required)

Work Location: One location

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