Executive Assistant

1 week ago

Acheson, Canada Roterra Piling Ltd. Full time

**ABOUT ROTERRA**:
Roterra is a turn-key foundation solutions provider with focus on four main technologies: helical screw, bored cast-in-place, driven, and continuous flight auger piling along with excavation support (shoring). We offer engineering and fabrication solutions with a focus on providing end-to-end service. We service all markets and all project sizes pride ourselves on providing industry-leading customer experience.

**WHY WORK FOR ROTERRA**:
We offer a comprehensive compensation plan including a health and dental package, employee assistance plan, competitive salary, group RRSP and deferred profit sharing plans, as well as room for growth. Roterra has a young and dynamic team that is owner-operated and committed to being a leading provider of our core products and services across North America. If you are looking to join a professional team of high functioning and high performing individuals committed to accomplishing significant growth for both the company and the individuals, than Roterra is for you.

**ROTERRA CORE VALUES**:

- We pursue excellence by constantly raising the bar
- We have passion and enthusiasm - for our roles, the company, and our relationships
- We are experts that continually grow
- We do the right thing
- We are team players

**PURPOSE**:
The role of the Executive Assistant is responsible for handling a wide range of administrative tasks including managing schedules, tracking key deadlines, and preparing executive level communications and reports. In addition, you will provide administrative support for the preparation of documents and coordination of the President’s calendar.

**RESPONSIBILITIES**:

- Manage the President's calendar and resolve conflicts due to a high volume of meeting requests, competing priorities and time sensitive meetings.
- Prepare meeting agendas, materials, and presentations. Track deadlines, set reminders and when necessary, attend meetings to take notes and follow up on action items.
- Monitor and triage executive’s inbox and flag for: action, importance, important data, and file and manage as needed.
- Monitor and triage executive’s inbox and flag for: action, importance, important data, and file and manage as needed.
- Prepare and review documents, reports, and presentations, ensuring accuracy and confidentiality.
- Organize various internal functions including logistics for meetings and preparation of materials and presentations.
- Review and handle expense reports, financial documentation, and budget tracking.
- Coordinate and organize travel arrangements, accommodations, and itineraries.
- Maintain a high level of discretion and confidentiality in handling sensitive information.
- Perform ad-hoc tasks and support other members of the executive team as needed.
- Other duties as required

**EDUCATION/EXPERIENCE REQUIREMENTS**:

- Diploma in Office Administration or Business Administration
- 3-5 years of experience in an administrative support role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong communication skills, both written and verbal.
- Strong interpersonal and problem solving skills
- Excellent organizational skills and attention to detail.
- Highly professional, discreet, collaborative, and resourceful

**LOCATION**:
Acheson (West Edmonton), AB

**WAGE**:
Based on Education and Experience

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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