Full Time Executive Assistant

2 days ago

Kitchener, Canada CapGap Mortgage Trust Full time

**Full Time Executive Assistant (EA) - Full-Time**

**Location**: Kitchener-Waterloo-Cambridge Area (In-Office Role)

**Salary**: $40,000- $55,000 / year + bonuses + benefits

**About the Role**

We’re looking for a highly organized, detail-driven **Executive Assistant** to support Kyle Ford across multiple businesses and fast-growing ventures. This role is intended to evolve into a fully integrated **in-person EA** who becomes a key operational support and trusted right hand.

If you’re someone who thrives in a dynamic environment, anticipates needs before they’re spoken, and wants to grow into a senior support role that expands alongside the business — this position is for you.

**What You’ll Do**

**Administrative & Calendar Support**
- Manage Kyle’s calendar, meetings, and scheduling across multiple companies
- Coordinate daily and weekly priorities
- Ensure Kyle is always prepared with agendas, documents, and meeting briefs
- Organize ongoing tasks, commitments, and follow-ups

**Operational & Business Support**
- Support execution of strategic tasks coming out of executive meetings
- Maintain and update project lists, tracking systems, and SOPs
- Assist with research, documentation, and preparing reports or summaries
- Coordinate between internal teams, contractors, and partners

**Meeting Support**
- Join leadership/executive meetings as needed (future phase)
- Capture notes, decisions, and action items
- Ensure tasks are assigned, tracked, and completed

**Office & In-Person Duties**_**(as the role transitions)**_
- Work on-site at Kyle’s office in the Kitchener-Waterloo-Cambridge area
- Support day-to-day office operations
- Provide in-person support even when Kyle is off-site
- Serve as a consistent operational anchor for the business

**What We’re Looking For**
- Highly organized, strong attention to detail
- Excellent communication skills
- Ability to prioritize and manage multiple tasks
- Someone proactive — not reactive
- Comfortable working in a fast-paced entrepreneurial environment
- Tech-savvy (Google Workspace, project management tools, etc.)
- Someone who wants to **grow long-term** into a key operational manager
- Professionalism, discretion, and reliability
- Based locally in KW-Cambridge (or willing to relocate)
- Note: All applicants welcome — the priority is finding the best long-term fit who can grow with the business._

**Growth Path**
- increased responsibility
- deeper involvement in executive decision-making
- leadership in organizing and executing strategic initiative
- potential operational or chief-of-staff-type functions over time

This is not just an assistant job — it’s an opportunity to become a central part of a growing organization.

**Compensation**
- **Salary**: $40,000 - $55,000 (based on experience)
- **Bonus opportunities**:

- **Benefits package**:

- Long-term growth potential as responsibilities expand

Pay: $40,000.00-$55,000.00 per year

Work Location: In person

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