Marketing & Events Coordinator

Description: Reports to: COO Posting Date: October 9, 2025 Salary: $55,000 – $65,000 Work Location: On-site Job Type: Full-time Number of Open Positions: 1 Start Date: Oct/Nov 2025 Application Deadline: TBD About Us: Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we’ve grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it’s for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence. Role Overview: We are looking for a Marketing & Events Coordinator with relevant experience to support our marketing initiatives and lead the planning and execution of company events. This role requires a strong blend of marketing expertise and event management skills to elevate brand awareness, engage target audiences, and ensure the seamless execution of both in-person and virtual events. It will also support the communication efforts of our Company, its products, and key projects—playing a critical role in our day-to-day operations, the achievement of strategic goals, and the long-term growth of the organization. Responsibilities: The following is a list of the essential duties and responsibilities of this role. The tasks and time spent performing each task may vary as business needs require. Olympic International maintains the right to modify job duties and responsibilities at its discretion. The range of specific responsibilities will include but not be limited to the following: Marketing Coordination: Developing and executing integrated marketing campaigns across digital, social, email, and print platforms. Create marketing materials, including brochures, flyers, email newsletters, web content, and social media posts. Monitor, analyze, and report on campaign performance using tools like Google Analytics and CRM platforms. Maintain marketing databases and assist with lead generation efforts. Oversee budget planning and resource allocation to ensure cost-effective marketing initiatives with maximum return on investment (ROI). Event Planning & Coordination: Plan, organize, execute, and evaluate small- and large-scale supplier and customer-facing events such as conferences, exhibitions, trade shows, product launches, golf tournaments, hiring fairs, promotional events, meetings, and more including, but not limited to: Designing event functions Event logistics management Booking dinners and meetings Catering arrangements for lunch and learns, customer visits Coordination of sales events, including promotional events with suppliers and customers. Collaborate cross-functionally with Sales, Parts, Service, and external vendors to align marketing strategies with business goals, support campaign execution, and ensure consistent brand messaging. Capture high-quality event and behind-the-scenes photos for marketing and internal use and maintain an organized image library. Brand Management: Develop and implement marketing, advertising, and event strategies across all channels to boost brand visibility and drive audience engagement. Oversee the concept development, sourcing, ordering, and distribution of creative promotional merchandise and all brand-related items, including business cards, invitations, and other marketing collateral. Manage and update content across company platforms, including brand consistency. Additional responsibilities as assigned. Skills and Competencies: Required Strong knowledge of website and marketing analytics tools, with demonstrated expertise in digital, social, and email marketing platforms, channels, and best practices. Good understanding of office management and operations. Demonstrating a track record of successful marketing plan execution, event management, and digital marketing initiatives. Proven ability to multitask, stay organized, and run multiple projects simultaneously with a focus on budget management, productivity, and meeting deadlines. Excellent verbal and written communication skills, customer-oriented approach. Event planning, design, and production while managing all project delivery elements within time limits. Self-motivated, confident, energetic, and creative. A clear, concise writing style and an eye for details. Knowledge of MS Office, marketing computer software and online applications CRM tools, Online analytics, Google AdWords, Mailchimp, Canva, Adobe Creative Suite, etc. would be an asset. Basic knowledge of SEO/SEM and digital advertising is an asset. Demonstrated industry-specific knowledge, especially in HVAC, construction, or related fields, providing a contextual understanding of the market, competitors, and customer needs is considered an asset. Educational Requirements: Education, Licenses and/or Certification, Experience Required Previous relevant work experience (1+ year) and a Bachelor’s degree in Marketing, Operations, or Sales (Marketing preferred). What the right candidate(s) can expect from us: At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace. Your success is our success, and we look forward to supporting your career journey. Benefits: Health, Vision, and Dental Care Paid Time Off Yearly Physical Health Benefit RRSP matching program (conditions apply) Training & Development, and Mentoring/Coaching Wellness resources (such as standing desks, ping-pong table, on-site kitchen) Company Events (such as BBQ, End of the Year Party etc.) Business Casual Dress Code How to Apply: Olympic International is an equal-opportunity employer that values diversity, equity and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their resume and cover letter to: careers@olympicinternational.com.