Administrative Officer

About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.  *This position is eligible for a Hybrid Work Arrangement* The salary range for this position is:  Recruitment range: $75,755 - $83,525 starting salary determined by the PEA Collective Agreement.  Performance range: $98,528 salary range ceiling is available through annual performance increases.  Job Summary Mandate: An Administrative Officer plays a vital role in ensuring the faculty and/or department/school functions efficiently and effectively by managing administrative processes and procedures, supervising staff, and coordinating with other departments and colleagues as needed.  Objectives: Improve current processes and optimize procedures to ensure the School or Department operates smoothly and effectively. Oversee office operations and planning, financial management and assistance to the School Director or Department Chair. Support the School or Department leadership to meet long-term planning and academic goals. Supervise administrative staff including recruiting, performance development, coaching, and workload management. Job Requirements This position requires a level of education, training, and experience equivalent an undergraduate degree plus three years of related administrative experience or an equivalent combination of education and experience. Knowledge, skills, and abilities: Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Demonstrated administrative and organizational skills. Demonstrated experience leading and motivating a team of professionals. Demonstrated critical thinking and problem-solving skills. Demonstrated experience preparing technical materials such as budget analysis, proposals, and presentations. Experience working with various social media platforms and how each network can be optimally applied in different scenarios. Ability to collaborate successfully with individuals from diverse backgrounds and at all levels of the university. Ability to gather, synthesize, evaluate, and interpret information from a variety of sources. Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences and situations. Proactive judgement and initiative to manage day to day operations of a complex unit. Ability to work collaboratively in a team environment. Proven track record achieving project goals on time and producing deliverables. Familiarity with and interest in the School or Department, and area of study. Knowledge of UVic’s, roles, policies, and systems is preferred. Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here