Property Coordinator

Serves as direct contact for Calgary Co-op tenants and landlords relating to Property Management. Works to provide support to the day-to-day operations and management of the real estate portfolio. This position plays a key role in planning, organizing and controlling construction projects in a cost efficient and timely manner. Negotiates and administers contracts and confidential agreements with internal and external business partners Responsibilities: Maintains and monitors all issues in the call center requisition system. Coordinate vendors on preventative maintenance initiatives. Performs annual site inspections for all premises. Creates and delivers all tenant notices and correspondence. Schedules and coordinate maintenance between approved vendors and tenants. Prepares tenant welcome packages for new tenants. Assists with tenant reconciliation provisions/recoveries, rents collection, tenant allowances. Minimum Qualifications: Completed post-secondary education diploma and/or degree. 1+ year(s) experience directly related to property management. Familiar and knowledgeable with Microsoft Office Suite, spreadsheet software and confident with PowerPoint and presentations. Able to read and understand drawings, specifications, leases, and contract documents. Supplemental courses in contracts, commercial real estate, leases, and/or real estate law, etc. Desirable Qualifications: 2 years’ experience within commercial property management. Experience with leases, lease preparation, and lease documentation. Experience with or knowledge of Property Management software ., Rent Manager and Yardi. Benefits & Perks  Calgary Co-op has excellent opportunities for increasing levels of responsibility, personal growth, and challenge. We offer competitive wages, extended health benefits, paid vacations, 5% employee discount (cashback) on all purchases, a recognition program, social committee events and employee & family assistance plan. As well as numerous training and development programs.  About Calgary Co-op  Calgary Co-op has been proudly serving the community since 1956, when it opened its first store with local farmers and ranchers to provide fresh, farm-to-table foods. Headquartered in Calgary and owned by over 456,000 members, it’s one of North America’s largest retail co-operatives, with 3,530 employees, $757 million in assets, and $1.3 billion in annual sales. We operate food centres, pharmacies, gas stations, car washes, home health care centres, wine, spirits and beer stores, and cannabis stores across Calgary, Airdrie, Cochrane, High River, Okotoks, and Strathmore. We also own Community Natural Foods, Willow Park Wines & Spirits and Beacon Pharmacy. Committed to sourcing locally whenever possible, from Calgary, Alberta, and Western Canada, the organization helps connect consumers with the producers behind their food. Calgary Co-op continues to expand its local offerings while focusing on quality and community support, earning recognition by the Canadian Grocer’s 2024 Impact Awards for our commitment to sustainability & supporting employees. We thank all applicants for their interest; however, only those being considered for an interview will be contacted. RESPONSIBILITIES: Primary responsibilities include, but are not limited to: Maintains and monitors all issues in the call center requisition system. Coordinate vendors on preventative maintenance initiatives. Performs annual site inspections for all premises. Create and deliver all tenant notices and correspondence. Schedules and coordinate maintenance between approved vendors and tenants. Prepares tenant welcome packages for new tenants. Maintains filing system including leasing documentation, tenant correspondence and drawings. Updates and maintains the tenant database. Review, GL codes and track invoices for approval and payment. Assist in preparation of CRU portfolio budgets. Assist in preparing of annual capital budgets. Assist with tenant reconciliation provisions/recoveries, rents collection, tenant allowances. Communication with landlords on Tenant issues. Follow Calgary Co-op’s Business Code of Conduct. Maintain an awareness of and supports Calgary Co-op’s environmental policies and procedures. Minor project management and back-up to the property manager. Communicates issues and opportunities within lease agreements to Finance, and the Real Estate team. After hours/weekends on call as needed. Participate in the development and action of yearly competency performance work plan and development action plan. Provide leadership in the areas of Health, Safety and Environment (HSE), including participate in HSE activities, ensuring employees are knowledgeable about and comply with HSE policies, procedures and legislation, assist in identifying unhealthy, unsafe situations and ensure corrective action is taken. Other duties as assigned MINIMUM QUALIFICATIONS (includes Education): Completed post-secondary education diploma and/or degree. 1+ year(s) experience directly related to property management. Familiar and knowledgeable with Microsoft Office Suite, spreadsheet software and confident with PowerPoint and presentations. Able to read and understand drawings, specifications, leases, and contract documents. Supplemental courses in contracts, commercial real estate, leases, and/or real estate law, etc. DESIRABLE QUALIFICATIONS: 2 years’ experience within commercial property management. Experience with leases, lease preparation, and lease documentation. Experience with or knowledge of Property Management software ., Rent Manager and Yardi.