Program Assistant, Graduate Programs
17 hours ago
About this Opportunity The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. *This position is eligible for a Hybrid Flex Work Arrangement* Job Summary The Program Assistant, Graduate Programs is the main point of contact for all graduate program inquiries and assists with interpreting university, faculty, and departmental level graduate policies and procedures. This position provides administrative support to the Associate Director Graduate Education/Graduate Advisor and the NP Program Coordinator including committee support. In collaboration with the Graduate Education Advisor, the position coordinates the applications and admissions process, administers the process for MN and PhD defences, and supports the graduate financial awards process. This position also organizes and coordinates the graduate and PhD student orientations and on-sites and may participate in a variety of program information sessions and career fair events. Job Requirements Experience: This position requires a level of education, training, and experience equivalent to 3 years’ experience working within a comparable environment. Knowledge/Skills/Abilities: (some examples are included below) Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment. Ability to prioritize and manage multiple tasks with attention to detail and accuracy. Ability to use judgment, independent thinking, and basic analysis to resolve routine issues and support effective administrative processes. Ability to interpret and apply policies, procedures, and guidelines. Ability to communicate clearly and professionally with individuals from diverse backgrounds and tailor communication style for different audiences. Experience composing routine business communications such as emails, memos, and basic reports. Experience scheduling meetings, coordinating calendars, and providing logistical support. Experience maintaining confidential and sensitive information with discretion. Experience supporting meetings, including pre-planning and recording outcomes or minutes. Experience with basic event planning and coordination. Proficiency with standard computer applications and office software (e.g., Microsoft Office Suite, Adobe, and content management systems). Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day. Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups. Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence. What UVic Offers: To learn more click here
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