Executive Support Assistant

5 days ago

Vancouver, Canada International Coaching Company Full time

Location: Vancouver, BC (River District) Hours: 6–12 hours/week during business hours Compensation: $21/hour Start Date: Immediately About the Role I am seeking a reliable, resourceful, detail-oriented Executive Support Assistant to help with essential operations, client relations, and day-to-day tasks for a CEO, author, and public figure working in the personal development space. This is a part-time, in-person role ideal for someone early in their career, a student, or someone who enjoys a mix of admin, client-facing interaction, and social media work. The right person is proactive, organized, emotionally intelligent, and comfortable representing the company with professionalism and warmth. Tasks What You’ll Do Administrative & Operations Support Answer and manage incoming emails and support requests Filter prospects' meeting bookings based on the data Organize files, documents, receipts, and statements Upload paperwork and communicate with accounting as needed Prepare simple reports or summaries when requested Client Experience & Communications Serve as the first point of contact for new client inquiries Maintain a warm, timely, and organized communication experience Assist in scheduling and basic calendar coordination Send thoughtful gifts to clients and partners (instructions provided) Executive Support Assist in facilitating meetings on behalf of the CEO Help prepare materials, reminders, or follow-up communications with clients, business partners, and clients Handle miscellaneous tasks to take the load off the CEO Handle tasks to ensure that the operations run smoothly Marketing & Social Media Assist in managing a public figure's social media accounts Upload and schedule posts Handle light engagement, DMs, or comments following guidelines Requirements Requirements Must be able to work in person in River District, Vancouver, BC Able to commit to 6–12 hours per week Strong writing and communication skills Tech savvy (Google Drive, email, e-filing, as well as social media platforms) Professional, discreet, and easy to work with (must sign an NDA) Likes solving problems and figuring things out Can follow instructions and also take initiative when needed Qualities A fast learner Punctual Naturally structured and organized Enjoy being trusted with responsibility Benefits Who This Role Is Perfect For If You Are A career professional who is hungry for fast career growth Interested in growing towards a management and operations-related role Striving to gain experience on growing a company while working closely with a CEO Motivated to be a part of a brand's growing journey from the ground up into a full-fledged corporation Hours & Compensation Part-time contract (6–12 hours/week) Opportunity for fast long-term growth if the fit is strong How to Apply Please send an email with: Cover letter with a short introduction (2–3 paragraphs max) Why this role fits your strengths and experience Your availability Describe how you plan to commute Your résumé

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