Executive Assistant

1 day ago

Vancouver, Canada Eminence Organic Skin Care Full time

**Role Summary**

As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General Manager, President, Senior Leader of Operations, and Chief Administrative Officer.

**Responsibilities**
- Assist the Senior Executive Assistant to track and help drive the completion of key deliverables
- Assist with complex scheduling, calendar management, and changing priorities of the Executive Team
- Assist with coordinating travel logistics and expense reconciliation and reimbursements
- Provide administrative and office support, such as accurate notetaking, spreadsheet, and PowerPoint creation
- Exercise considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature
- Handle occasional personal arrangements and errands for Executive Team
- Complete other strategic projects as needed
- Assist in event planning and communication of companywide events
- Assist in project management of large events, including the Annual Business Conference
- Support the coordination of conferences and events by securing meeting locations, hotel contracts, catering, A/V requirements, and providing on-site support

**Qualifications**
- 3-5 years in an administrative role
- 2+ years supporting senior leadership or Executive teams
- College diploma or degree in Business Administration or equivalent combination of training and experience
- Experience with calendar management & scheduling
- Excellent verbal communication and interpersonal skills
- Exceptional written communication skills and knowledge of business English, spelling, punctuation, and communications
- Strong time-management and prioritization skills
- Exceptional attention to detail
- Ability to exercise diplomacy and discretion and to handle highly confidential information appropriately
- Excellent computer and typing skills, including MS Office (especially MS Word, Excel, Outlook, and minute-taking)

**Total Rewards**
- Competitive salary, quarterly and annual bonuses based on individual and company goals
- 100% employer-paid premiums for extended health, health spending account, wellness program, green transportation incentive, various paid time-off options available from your first day, and product discounts
- Focus on professional development, 1:1 meetings with your leader, tuition assistance program and length of service rewards

**The Application**

Please submit a resume with a cover letter.

**Our Company**

Eminence Organic Skin Care provides premium products and unparalleled service to leading salons, spas, beauty professionals, and retail customers. For 14 years in a row, skin care professionals have voted Eminence Organic Skin Care as their Favorite Skin Care Line and their favorite company for Product Education. As a Certified B Corporation®, we are looking for Team-members who seek to positively impact lives within our communities, give back through philanthropic endeavours, and make choices to exemplify sustainability and be stewards of the environment.

Eminence Organic Skin Care is proud to be an equal opportunity employer. We are passionate about maintaining an inclusive workplace that encourages and values diversity.

EminenceCareers

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