Executive Support Assistant

3 weeks ago

Vancouver, Canada International Coaching Company Full time

Location: Vancouver, BC (River District)
Hours: 6–12 hours/week during business hours
Compensation: $21/hour
Start Date: Immediately

About the Role

I am seeking a reliable, resourceful, detail-oriented Executive Support Assistant to help with essential operations, client relations, and day-to-day tasks for a CEO, author, and public figure working in the personal development space.

This is a part-time, in-person role ideal for someone early in their career, a student, or someone who enjoys a mix of admin, client-facing interaction, and social media work. The right person is proactive, organized, emotionally intelligent, and comfortable representing the company with professionalism and warmth.

Tasks

What You’ll Do

Administrative & Operations Support

- Answer and manage incoming emails and support requests

- Filter prospects' meeting bookings based on the data

- Organize files, documents, receipts, and statements

- Upload paperwork and communicate with accounting as needed

- Prepare simple reports or summaries when requested

Client Experience & Communications

- Serve as the first point of contact for new client inquiries

- Maintain a warm, timely, and organized communication experience

- Assist in scheduling and basic calendar coordination

- Send thoughtful gifts to clients and partners (instructions provided)

Executive Support

- Assist in facilitating meetings on behalf of the CEO

- Help prepare materials, reminders, or follow-up communications with clients, business partners, and clients

- Handle miscellaneous tasks to take the load off the CEO

- Handle tasks to ensure that the operations run smoothly

Marketing & Social Media

- Assist in managing a public figure's social media accounts

- Upload and schedule posts

- Handle light engagement, DMs, or comments following guidelines

Requirements

Requirements

- Must be able to work in person in River District, Vancouver, BC

- Able to commit to 6–12 hours per week

- Strong writing and communication skills

- Tech savvy (Google Drive, email, e-filing, as well as social media platforms)

- Professional, discreet, and easy to work with (must sign an NDA)

- Likes solving problems and figuring things out

- Can follow instructions and also take initiative when needed

Qualities

- A fast learner

- Punctual

- Naturally structured and organized

- Enjoy being trusted with responsibility

Benefits

Who This Role Is Perfect For If You Are

- A career professional who is hungry for fast career growth

- Interested in growing towards a management and operations-related role

- Striving to gain experience on growing a company while working closely with a CEO

- Motivated to be a part of a brand's growing journey from the ground up into a full-fledged corporation

Hours & Compensation

- Part-time contract (6–12 hours/week)

- Opportunity for fast long-term growth if the fit is strong

How to Apply

How to Apply

Please send an email with:

- Cover letter with a short introduction (2–3 paragraphs max)

- Why this role fits your strengths and experience

- Your availability

- Describe how you plan to commute

- Your résumé

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