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We’re all about the craft.KF Aerospace is proud to deliver innovative aircraft services for corporate, commercial, and military customers worldwide. Launched in 1970 out of British Columbia’s beautiful city of Kelowna, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,100 strong, highly skilled individuals, and is Kelowna’s largest private sector employer. Our passion for our craft fuels every project we touch.JOB OVERVIEWThe Corporate Administrative Assistant reports to the Chief Corporate Services Officer (CCSO) and supports the VP, Aircraft Acquisition, Leasing & Legal, the VP, Business Development, VP Defence Programs and the Human Resources Director. The Corporate Administrative Assistant is responsible for providing executive level administrative support in a variety of key business areas such as Contracts, Insurance, Security, Leasing, Aircraft Purchase and Sales, and Legal administrative support. This position demands high standards of confidentiality, organization, adaptability, and ingenuity. It is necessary to anticipate and troubleshoot potential issues in a positive and decisive manner. There are high levels of autonomy and accountability related to representing members of the Executive Team and the Company.DUTIES AND RESPONSIBILITIESPrimary administrative support in the areas of:Contracts & LegalInsuranceAirframe & engine acquisitionsAircraft sales & leasing Security Clearances and Controlled Goods administrationMaintaining confidential recordsGeneral Admin Support for the assigned Executive Leadership team:Draft and/or proof letters, memos, reports, presentations etc. Attend meetings and take MinutesHandle sensitive data relating to executive payroll, employee appraisals, pricing structures, business plans, RFP’s etc.Manage expiry tracking, sign-off’s, NDA’s etc for aircraft acquisition, leasing and legal contract requirementsScreen correspondence and requests, preparing replies for the more routine aspectsEmail and contract managementSchedule appointments and make travel arrangementsProcess travel requests, credit card statements, bill payments, etc.Interact with both internal and external executives and customers, consultants, and staff to coordinate a variety of complex executive meetings. Identify and prepare materials and information needed for meetings Project-based researchAssist with event planning (agenda, venue, presenters, entertainment, and invitations) Organizing designated company events (YHM Christmas Party, BBQ’s, Santa Tree Campaign, etc)Support the Controlled Goods program (employee and company approvals)Support the Secret Level GOC Security Program (employee administration)Order swag items for trade shows and eventsLiaise with industry trade shows & associationsLiaise and work with other executive assistants, managers, and directors in the CompanyProvide holiday relief and back up to the Executive AssistantPerform miscellaneous job-related duties as assignedEDUCATION AND EXPERIENCERelated educational background in administrationParalegal training would be an asset10+ years administrative experience, with minimum 5 years at an executive levelStrong knowledge of MS Office, including Word, Excel, PowerPoint, Publisher, and OutlookExperience with SharePointCOMPETENCIESAbility to work in a fast-paced environment, under pressureDemonstrated high level of professionalism and resourcefulnessHighly organized with the ability to multitaskAttention to detail is crucialProfessional public presentation skillsExcellent communication skills, both written and spokenSkill in organizing resources and establishing/managing prioritiesMaintain strict confidentialityBENEFITSFull-Time staff benefits include (but are not limited to):Health and DentalShort & Long-Term DisabilityHealth Spending AccountPersonal Spending AccountPaid vacation and Personal time offThe opportunity to bank overtimePension matching plan and voluntary RRSPEmployee & Family Assistance ProgramFree financial adviceA bonus program based on organizational performanceSALARYThe wage band is KF level 5, $51,000-$64,000 annually. The expertise and technical skill level of the candidate is assessed during the selection process for placement within the band. Note: The salary range maximum signifies full job knowledge.
