Head Secretary

1 week ago

Winnipeg, Canada River East Transcona School Division -Collège Pierre-Elliott-Trudeau Full time $24 - $28

Class C – Head Secretary

Full-time position (school year schedule)

7 hours per day; 8:00 a.m. – 4:00 p.m.

Term effective January 6/25 to June 27/25

Summary: Under the general supervision of the administrator(s), assist in the secretarial and administrative duties of the school including assigning work, giving functional guidance, coordinating duties and work assignments of secretarial staff, if applicable, and assist staff, students, parents, and visitors.

Responsibilities:

  • Organizing office routines and procedures
  • Assisting with student registration, timetable preparation and computer scheduling
  • Assisting with school budget control and requisitioning
  • Assisting with the school fund accounting
  • Providing telephone, photocopying, fax and mail services
  • Assisting with compiling data and preparing reports
  • Providing secretarial help as may be required by the school administration

Qualifications:

  • First preference is given to applicants who are fluently bilingual (French/English) – written and oral
  • Education and experience:

o A high school diploma and a minimum of two years’ office experience in a senior secretarial position

o Prefer post-secondary office administration training OR an equivalent combination of experience and training

o Proven ability to calculate, post and manage accounting figures and financial records

  • Communication and interpersonal skills:

o Excellent written and verbal communication skills

o Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public

o Respect confidentiality of work

  • Computer skills:

o Excellent knowledge of Office 365

o Word processing (minimum of 45 w.p.m.)

o Experience with CIMS Connect and Power School is an asset

  • Organization and time management:

o Demonstrated organizational and time management skills with the ability to prioritize and multi-task in a high-volume environment

o High degree of initiative

o High degree of accuracy and attention to detail

  • Upon hire, external applicants must supply a Criminal Record with Vulnerable Sector Search, and a cleared Child Abuse Registry Check, as conditions of employment

The above statements reflect the general duties considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all work requirements that may be inherent to the position.

Job Types: Full-time, Fixed term contract

Pay: $24.17-$28.35 per hour

Schedule:

  • Monday to Friday

Education:

  • Secondary School (preferred)

Experience:

  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • Mandarin (preferred)

Work Location: In person

Expected start date: 2025-01-06

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