Office Administrator

4 days ago

Ottawa, Ontario, Canada Bishop Hamilton Montessori School Full time

About Us:

Founded in 1983, Bishop Hamilton Montessori School is a CCMA-accredited, not-for-profit independent school offering a Christian Montessori education to 200 students in the Ottawa area.

At Bishop Hamilton we believe that all children are competent, capable, curious, and rich in potential. In keeping with Montessori pedagogy, our program places the child at the centre of the learning environment and supports children's learning, development, health and well-being through caring and responsive Montessori-trained educators who focus on active learning, exploration and inquiry.

Our school is truly a community; a place where students, staff and parents work together to integrate values such as excellence, respect, learning, faith and commitment into daily life.

Join Our Team

We're currently looking for a creative and tech-savvy Office Administrator with a focus on marketing and communications. In addition to supporting the daily operations of the front office, this role plays a key part in promoting the school's mission and engaging with our community through digital content, events, and outreach initiatives.

Under the direction of the School Director, this role will manage a range of administrative duties while also contributing to the promotion of our school and fostering community engagement through digital and traditional platforms.

As a top candidate, you're warm and engaging, extremely organized and reliable, technologically savvy, and always calm under fire.

Key Responsibilities:

Administrative Duties

  • Greet and assist students, parents, staff, and visitors at the front desk
  • Manage incoming communications (email, phone, in person) and respond to parent and staff inquiries
  • Manage daily student attendance, including parent outreach for absences
  • Maintain and update student files, records, and class lists (hard copy and digital)
  • Provide general administrative support including mail, supplies, copier troubleshooting, and school forms
  • Assist with Ministry visit preparations and maintain required documentation
  • Cover for other office team members during absences or busy periods

Marketing & Communications

  • Coordinate school-wide communications such as newsletters and announcements
  • Take and organize event photos for school use (TV, yearbook, social media, website)
  • Maintain and update lobby displays and digital signage
  • Track and organize RSVPs for events, tours, and meetings
  • Support event planning and coordination, including school functions and community outreach
  • Create and update school forms and maintain inventory of marketing/event supplies
  • Manage and update contact lists for alumni, suppliers, and external communications
  • Collaborate with the School Director to uphold and promote the school's image and values

Key Qualifications:

  • Proficiency in Office 365, social media platforms, and Adobe Suite (InDesign, Illustrator)
  • Ability to handle data entry and multitask effectively
  • Ability to work in a fast-paced environment while managing multiple priorities
  • Strong organizational skills with attention to detail
  • Excellent communication skills, both written and verbal
  • Familiarity with digital marketing and social media management
  • A collaborative, team-oriented attitude with the ability to adapt to varying communication styles
  • Personable and approachable demeanor
  • Experience in a school or educational environment is an asset
  • Experience in event planning or marketing is an asset

Hours:

7:30am – 3:30pm

We Offer:

  • Benefits – Health, dental, vision
  • Employee Assistance Program and a generous sick leave policy
  • RRSP Matching
  • Four weeks' vacation

To Apply:

In addition to your resume, please include a cover letter in your application and send it to our recruitment partner, Business Sherpa Group, at

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Bishop Hamilton Montessori School is an equal opportunity employer and accommodates people with disabilities throughout the recruitment and selection process.

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