Office Administrator

3 weeks ago


Ottawa, Ontario, Canada L'Arche Canada Foundation Full time
Location: L'Arche Ottawa
11 Rossland Ave
Ottawa, ON K2G, CAN

Salary: $47,646 - $64,656 per year, depending on experience

Duration: Permanent - Full time

Position Summary:

Administratively accountable to: Human Resources Coordinator or designate. The Office Administrator is responsible for providing essential support to ensure the smooth daily operations of L'Arche Ottawa's community centre. This role includes handling administrative tasks such as mail processing, office supplies management, financial reconciliations, insurance coordination, and vendor communications. The successful candidate will be detail-oriented, organized, and able to manage multiple responsibilities efficiently.

Major Duties and Responsibilities:

Mail & Correspondence Management:

- Pick up and distribute incoming mail, including invoices and cheques.
- Send general correspondence through shared contact lists in Outlook.

Office & Supplies Management:

- Purchase office and community centre supplies primarily from Costco, Amazon, and Staples.
- Manage the Staples preferred account, processing payments via Visa.
- Oversee office petty cash, ensuring proper documentation and approvals.
- Reconcile Visa card statements and manage receipts collection.
- Process and submit monthly invoices for subscriptions such as Adobe and Charity Village.

Insurance & Licensing:

- Handle general insurance matters (building, liability, etc.) through L'Arche Ontario.
- Request third-party liability insurance certificates for events.
- Process vehicle insurance requests, including adding new drivers and handling licensing requirements.
- Renew vehicle license plates and accessible parking permits by submitting necessary documentation.

Facility & Vendor Coordination:

- Manage contracts and communication with service providers:
- Snow Removal – Review and process renewal contracts via email.
- Lawn Care - Review and ensure the completion of contracts.
- Cleaning Staff - Review monthly billings and ensure the cleaning of the Community Centre is completed on a weekly basis.
- Phone System - Ensure that the phone system is working properly in the homes and Community Centre and address any concerns from the assistants in the homes.
- Manage home subscriptions, such as Netflix accounts.
- Troubleshoot and coordinate internet/computer issues.
- Manage photocopier repairs and ink orders.
- Oversee alarm system support - change codes and administer codes to new personnel.

Other Administrative Duties:

- Maintain and track various organizational subscriptions.
- Manage and administer memberships for software for the office staff.
- Perform other duties as requested to support the organization's operations.

Qualifications & Skills:

- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office (Outlook, Excel, Word) and online account management.
- Ability to handle financial reconciliations and petty cash processes.
- Excellent communication skills to liaise with vendors, staff, and external organizations.
- Experience in administrative roles or office management preferred.

This role requires a proactive individual who can effectively manage multiple administrative tasks while ensuring smooth operational support for the Community Centre.

How to Apply:

Please submit your resume, including a minimum of two references, along with a cover letter outlining your desire for and fit for the Office Administrator role by March 7, 2025.

#J-18808-Ljbffr
  • Office Administrator

    18 hours ago


    Ottawa, Ontario, Canada TAAG Corporation Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...

  • Office Administrator

    4 weeks ago


    Ottawa, Ontario, Canada TAAG Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...

  • Office Administrator

    3 weeks ago


    Ottawa, Ontario, Canada TAAG Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...

  • Office Administrator

    3 weeks ago


    Ottawa, Ontario, Canada TAAG Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...


  • Ottawa, Ontario, Canada TAAG Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...

  • Office Administrator

    16 hours ago


    Ottawa, Ontario, Canada TAAG Full time

    TAAG is a multidisciplinary firm offering a wide range of services for small and medium-sized businesses, individuals, governmental and non-governmental organizations. TAAG's service lines include accounting and bookkeeping, tax planning, multi-family office services including wealth management, business and corporate law, and marketing and design. We are...


  • Ottawa, Ontario, Canada City & County Credit Union Full time

    Job Title: Administrative OfficerAbout the JobWe are seeking an experienced Administrative Officer to join our team at City & County Credit Union. The successful candidate will be responsible for establishing work priorities, ensuring procedures are followed and deadlines are met.Key Responsibilities- Establish work priorities and ensure procedures are...


  • Ottawa, Ontario, Canada Zodiac Light Waves Inc. Full time

    If interested please apply here: Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to support our Sales Manager in preparing quotations, proposals, and meetings. This role is crucial in ensuring smooth sales operations, accurate pricing documentation, and efficient office management. The ideal candidate has...


  • Ottawa, Ontario, Canada City & County Credit Union Full time

    Administrative Officer - NEW AFRICAN FASHIONS & CRAFTS BOUTIQUE INC. (LMIA Job Canada)Responsibilities- Establish work priorities and ensure procedures are followed and deadlines are met- Carry out administrative activities of establishment- Co-ordinate and plan for office services such as accommodation relocation equipment supplies forms disposal of assets...


  • Ottawa, Ontario, Canada Zodiac Light Waves Inc. Full time

    We are seeking a highly organized and detail-oriented Office Administrator to support our Sales Manager in preparing quotations, proposals, and meetings. This role is crucial in ensuring smooth sales operations, accurate pricing documentation, and efficient office management. The ideal candidate has experience in sales support, administration, and CRM...

  • Office Administrator

    3 weeks ago


    Ottawa, Ontario, Canada Homestead Land Holdings Limited Full time

    Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada's largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own...

  • Office Administrator

    3 weeks ago


    Ottawa, Ontario, Canada All Equip Repair Full time

    Office Administrator - AssistantAll-Equip is a busy Truck and Trailer Service and Repair shop, that also manufactures Trailers. Our St. Marys shop is looking to hire an Office Administrator - Assistant. This is a great opportunity for a self-starter who is able to work independently and as part of a team.PLEASE do not apply if you are not currently living in...


  • Ottawa, Ontario, Canada Somerset West Community Health Centre Full time

    Career OpportunityPosition Title: Office Administrator, SHSUHClassification: Office Administrator, Level 2Job Type: Permanent, 1 FTEDepartment: Supportive Housing and Substance Use HealthLocation: EcclesReporting to: Director, Supportive Housing and Substance Use HealthCompensation: $27.89/hr - $33.60/hr plus a comprehensive compensation package that...


  • Ottawa, Ontario, Canada ME Law PC Full time

    Company Overview:ME Law Professional Corporation is a litigation practice based in the heart of Downtown, Toronto.We primarily focus on civil litigation, with core areas including real estate, estate, and corporate/commercial litigation. We also handle various other files such as contract breaches, collections, breach of fiduciary duty, insolvencies,...


  • Ottawa, Ontario, Canada SAAB Full time

    At Saab, we constantly look ahead and push boundaries for what is considered technically possible. We collaborate with colleagues around the world who all share our challenge to make the world a safer place.Your Role:Saab Canada, Inc. is seeking an Office Administrator to plan and oversee all administrative support and office services for the company. This...


  • Ottawa, Ontario, Canada University of Ottawa Full time

    Job OverviewThis is a challenging opportunity for an experienced administrative professional to join our team as a Senior Officer, Administrative Support. The successful candidate will provide exceptional support to managers and ensure the effective administration of financial, human, physical, and material resources.Key Responsibilities:Coordinate financial...


  • Ottawa, Ontario, Canada MedSleep Inc. Full time

    Full-Time Medical Office Administrator – Ottawa, ONAt MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company.We have a great career opportunity for someone looking to join a growing team of...


  • Ottawa, Ontario, Canada uOttawa | Carrières - Careers Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Administrative Officer to lead our financial management team.The successful candidate will have a strong background in finance, accounting and business administration, with experience in budget planning, financial analysis and reporting.Key responsibilities include:Providing strategic direction...


  • Ottawa, Ontario, Canada Opti9 Technologies Full time

    Is this you?Are you an experienced Administrative Professional with an eye for detail and an enthusiasm for getting things done efficiently?Do you tell people that you're the glue that holds things together?Are you friendly, calm under pressure and ready to support a sales team in the fast-paced, non-stop world of IT?Come work for a dynamic and growing...


  • Ottawa, Ontario, Canada Tridel Builders Inc. Full time

    Job Title: Sales Office Administrator IIThe Sales Office Administrator II enhances the customer experience within the Sales Office by offering administrative support to the Sales department.Key Responsibilities:Greet and register Sales Office visitors with a welcoming and professional demeanor.Answer phones and respond to emails promptly and...