Administrative Assistant

4 days ago

québec, Canada Groom & Associés Associates Full time

Position OverviewWe are seeking a detail-oriented, autonomous Administrative Assistant with strong customer service instincts.This role combines core administrative duties with light executive-support responsibilities, including proactive calendar management, operational client follow-ups, and improving the processes.You will play a key role in ensuring the smooth operation of the team, the quality of the client experience, and the overall efficiency of the advisors.Your ResponsibilitiesAdministrative Support & OperationsSupport financial advisors in all administrative, client-service, and business-development activities.Complete, verify, and submit account-opening forms and related documents.Perform data checks and operational tasks (transfers, cheque deposits, requisitions, mail processing, RRSP contributions, etc.) in compliance with internal policies.Produce and format client documents with attention to clarity, quality, and presentation.Handle client inquiries, conduct research when needed, and ensure timely follow-ups for a seamless client experience.Client RelationsManage incoming calls, respond to client questions, and ensure follow-up when required.Reach out to clients for administrative updates or appointment scheduling.Support the preparation and execution of client-communication initiatives.Executive-Style ResponsibilitiesMaintain and proactively manage advisors’ calendars; schedule meetings, coordinate logistics, and streamline workflows.Organize internal and external meetings, including preparation of required documentation.Suggest improvements to enhance operational and administrative efficiency.Technology & ToolsWork with Word, Excel, Outlook, Teams, SharePoint, and CRM Dynamics.Update internal databases and contribute to the optimization of collaboration tools.Desired ProfileStrong organizational skills and ability to manage multiple priorities.Proactive mindset with the ability to anticipate needs and act autonomously.Excellent professionalism, discretion, and work ethic.Strong interpersonal skills and dedication to high-quality customer service.Adaptability and a collaborative attitude within a fast-paced team environment.

  • Administrative Assistant

    6 days ago

    Québec, Canada Harfang IP Full time

    Company DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...

  • Administrative Assistant

    1 week ago

    québec, Canada Harfang IP Full time

    Company DescriptionHarfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...

  • Administrative Assistant

    7 days ago

    Québec, Canada WFO Full time

    **Summary**: We are looking for an Administrative Assistant to provide day to day support to our family office. This role will require attention to detail, strong organizational skills, and the ability to manage multiple projects. The Administrative Assistant will work successfully in a team environment and build effective and collaborative working...

  • Administrative Assistant

    2 days ago

    Québec, Quebec, Canada H2O Innovation Full time

    H2O is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our...

  • Administrative Assistant

    2 days ago

    Québec, Canada Groom & Associés Associates Full time

    Position Overview We are seeking a detail-oriented, autonomous Administrative Assistant with strong customer service instincts. This role combines core administrative duties with light executive-support responsibilities, including proactive calendar management, operational client follow-ups, and improving the processes. You will play a key role in ensuring...

  • Sales Administrative Assistant

    2 days ago

    Québec, Canada Logibec Inc Full time

    **Sales Administrative Assistant** Are you looking for an employer where your experience in project coordination and administration will be put to good use? Are you looking for a new and exciting challenge that will fulfill your sense of accomplishment? Take the plunge and join our growing company. Be at the heart of our reputation for extraordinary user...

  • Receptionist/administrative Assistant

    2 weeks ago

    Québec, Canada Burgundy Lion Group Full time

    Job Title: Receptionist / Administrative Assistant **Job Overview**: We are seeking a dynamic and versatile bilingual Receptionist/Administrative Assistant to join our team. As a Receptionist/Administrative Assistant, you will be the first point of contact for our clients, visitors, and suppliers. You will be responsible for providing excellent customer...

  • Administrative Assistant

    6 days ago

    Québec, QC, Canada Harfang IP Full time

    Company Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...

  • Administrative Assistant

    5 days ago

    Québec, QC, Canada Harfang IP Full time

    Company Description Harfang IP specializes in acquiring, developing, managing, and licensing high-value patent portfolios with a focus on wireless technologies. The company operates at the intersection of innovation and intellectual property management, fostering advancements in cutting-edge fields. Leveraging expertise in patents and wireless tech, Harfang...

  • Administrative Assistant/receptionist

    2 weeks ago

    Québec, Canada Maska Full time

    We are seeking a dynamic and organized individual to join our team as an Administrative/Reception Assistant for our prestigious Italian fashion brand. As an Administrative/Reception Assistant, you will play a crucial role in supporting our daily operations and ensuring the smooth functioning of administrative tasks. **Responsibilities**: Perform various...