Dynamic Event Coordinator Specialist

7 days ago

Calgary, Alberta, Canada Calgary Stampede Full time

About Calgary Stampede: A World-Class Gathering Place

Calgary Stampede is a leading community organization dedicated to preserving and promoting our western heritage, cultures, and community spirit. Our vision is to create a world-class, year-round gathering place for the community.

We are a respected volunteer-based organization governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. Inclusion and equity are at the heart of our core values of western hospitality, pride of place, integrity, and commitment to the community.

As a global gathering place, we welcome visitors from around the world and those who are new to our local community. By blending diverse cultures with our long-standing traditions, we foster community spirit that thrives.

Job Title: Dynamic Event Coordinator Specialist

This role is part of the Public Safety & Environment division, responsible for supporting various managers and scheduling needs of the Parking and Security/Safety teams.

The position involves various administrative tasks, staffing requirements, and ensuring adequate coverage for events while considering budget and service expectations.

Key Responsibilities:

  • Schedule employees for parking and security operations and events.
  • Provide time and attendance support for all departments within the Public Safety & Environment division.
  • Obtain and review staffing requirements to ensure adequate event coverage.
  • Revise staffing schedule to accommodate planned and/or unplanned changes, as required.
  • Analyze and distribute event information.
  • Support in scheduling of department resources to support event and organization requirements.
  • Assist in the hiring and training of year-round and Stampede time employees.
  • Oversee part-time and seasonal schedulers by providing leadership and guidance.
  • Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Provide real-time scheduling support by booking appointments and preventing conflicts.
  • Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Maintain polite and professional communication via phone, email, and mail.
  • Anticipate the needs of others to ensure their seamless and positive experience.

Qualifications:

  • High school diploma required; post-secondary education considered an asset.
  • Intermediate computer experience in Excel, Microsoft Word, and Microsoft Outlook is required.
  • Intermediate knowledge of People System and Ungerboeck is an asset.
  • Accurate typing, grammar, punctuation, and proofreading skills are required.
  • Must be highly organized, able to multi-task, handle time-sensitive assignments, and meet multiple deadlines.
  • Must possess excellent interpersonal, verbal, and written communication skills.
  • Strong attention to detail.
  • Involves repetitive arm, hand, and finger movement. Occasional lifting and carrying up to 10 lb., pushing, crouching, bending, kneeling, and reaching. Daily stair climbing, occasional exposure to noise, dust, animal dander, and changes in temperature.
  • Adequate visual acuity and colour vision are required.

Benefits:

Calgary Stampede offers a unique and exciting work environment, an excellent total compensation package, and the opportunity for advancement and employee training.

Estimated Salary: $55,000 - $65,000 per annum

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