Proposal Specialist

1 month ago

Calgary, Alberta, Canada Entuitive Full time
About the Role

We are seeking a highly motivated and experienced Proposal Specialist to join our Business Development Team at Entuitive. As a key member of our team, you will play a critical role in the management, production, coordination, and development of proposals and credential packages that support our firm's growth and strategic efforts.

As a Proposal Specialist, you will work closely with our Leadership team and technical experts to ensure quality and accuracy of materials and messaging that align with our core values, mission, vision, and corporate brand.

Key Responsibilities
  • Manage and coordinate the proposal process from start-to-finish to ensure top-quality, competitive, and compliant responses to comprehensive RFPs, RFIs, RFQs, RFSOs, and related documents.
  • Read, analyze, and interpret client documents to identify possible red flags, develop a comprehensive list of deliverables for the submission, and identify questions for the client.
  • Develop a proposal management plan with deliverables, responsibilities, and timelines, and develop templates for the submission as required.
  • Manage the bid kick-off and proposal planning session, ensuring that all key proposal stakeholders are represented and well-informed.
  • Work with the pursuit champions and technical teams to develop win themes and key differentiators.
  • Take a journalistic approach to developing thoughtful, tailored narratives focused on meeting or exceeding the client and/or project's requirements.
  • Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met.
  • Draft, edit, assemble, and review proposal copy for compliance, accuracy, and content, and coordinate/participate in review sessions with team members to ensure the integrity of all documents.
  • Develop visually engaging, creative documents, utilizing visual communication and user experience design principles.
  • Asset Management - Participate in the development, maintenance, and coordination of content, tools, and templates for ongoing improvement of the proposal management process.
  • Conduct debriefs with clients and develop lessons learned for the improvement of future proposals.
  • Maintain Industry Knowledge - Stay abreast of marketing best practices, market and industry trends, companies, and competitors to support decisions with respect to marketing and business development initiatives.
  • Mentorship of junior staff.
  • Other duties as assigned.
Requirements

To be successful in this role, you will need:

  • Diploma or degree (preferred: Business, Marketing, Communications, Journalism, English).
  • Minimum of 4+ years of experience working within a proposal or BD team is required.
  • Experience working in the Architecture, Construction, or Engineering is an asset. All other professional service experience will still be considered.
  • Proficient in Microsoft Office Suite tools including Word and PowerPoint.
  • Proficiency working with the Adobe Creative Suite, primarily Adobe InDesign, Illustrator, and Adobe Acrobat.
  • Excellent writing, editing, and formatting skills, with an ability to interview technical subject matter experts to develop written content.
  • Experience preparing responses to RFP/RFIs, writing and editing technical content, developing win themes and key differentiators, researching internal and external sources for relevant content.
  • Ability to effectively deliver quality work with a sense of urgency and a high degree of attention to detail.
  • Strong project management and time management skills, with the ability to manage tight deadlines and competing priorities.
  • Good judgment and problem-solving skills with the ability to work in a team environment.
  • Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties.
  • Flexible and able to manage competing priorities and multiple tasks.
  • Ability to work overtime, if needed. We work hard to maintain a good work-life balance, but overtime may be needed on specific submissions or busy periods.
  • Able to have fun and love their work.
  • The willingness to be Entuitive.
What We Offer

We offer a competitive compensation package, including:

  • Flexible working hours, 37.5 hour work week.
  • Hybrid work from home-in the office model (3 days per week in-office). Building strong relationships and collaborating internally is important to us.
  • Commitment to staff growth through mentoring and training.
  • Employer-paid medical, dental, and vision insurance premiums for employees and their dependents.
  • Generous parental leave policy.
  • RRSP matching up to 5%.
  • Participation in our discretionary profit-sharing plan.
About Entuitive

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes.

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