Proposal Development Specialist

4 weeks ago

Calgary, Alberta, Canada Valard Full time
Proposal Coordinator Job Description

Valard is a leading utility contractor in Canada, part of the Quanta Group, and a major player in North America. With over four decades of experience, Valard offers full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy. We have a strong reputation for delivering projects across Canada.

The Proposal Coordinator plays a key role in our bid process, working closely with clients, internal departments, and subject matter experts. This position involves coordinating and developing proposals, tenders, and qualifications responses for Transmission, Substation, Distribution, or Telecommunications projects.

We are looking for an individual with strong organizational skills and problem-solving abilities to succeed in this role. The ideal candidate will be able to complete the full proposal life-cycle with minimal supervision and as part of a team.

Key Responsibilities:
  • Act as the primary liaison with clients during the bidding stage, from initial inquiry to the post-bid stage.
  • Identify response deliverables, establish submission schedules, and communicate responsibilities and accountabilities to the response team.
  • Coordinate proposal kick-off and review meetings, track action items, and maintain communication with team members regarding deadlines and requirements.
  • Proofread proposals to ensure they meet company standards for accuracy, quality writing, marketing focus, and brand.
  • Ensure all prepared tenders, proposals, and qualification submissions are high-quality, compliant, and effectively communicate our capabilities and value of service.
  • Assist in developing and implementing win strategies, key messages, marketing themes, and differentiators in proposal submissions.
  • Coordinate and log Bid Debriefs and Lessons Learned for application on future submissions.
  • Create and update boilerplate documents, templates, project profiles, and team member resumes.
  • Document management and distribution of client documents to the response team.
  • Maintain information in Valard internal systems and adhere to document control and reporting requirements.
Requirements:
  • Post-secondary degree in Marketing, Communications, Business, or a combination of relevant education and experience.
  • 2+ years of experience as a Proposal Coordinator or in a related role.
  • Project Management experience and/or training is an asset.
  • Demonstrated technical writing experience.
  • Demonstrated experience working in a schedule-driven environment.
Skills and Abilities:
  • Able to maintain high accuracy and confidentiality concerning proprietary information.
  • Excellent interpersonal skills.
  • Strong communication abilities.
  • Ability to manage multiple deadlines and priorities.
  • Analytical and problem-solving skills.
  • Decision-making skills.
  • Effective verbal and listening skills.
  • High attention to detail and accuracy.
  • Very effective organizational skills.
  • Effective written communication skills.
  • Very strong computer skills.
Benefits:

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