Executive Support Specialist

4 weeks ago

Fort St John, Canada Denny's Fort St John Full time

About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Denny's Fort St John. As an Executive Support Specialist, you will provide administrative support to senior leaders and contribute to the smooth operation of our organization.

Responsibilities

  • Arrange and coordinate events, meetings, and conferences, ensuring seamless logistics and timely execution.
  • Prepare and distribute meeting minutes, reports, and other materials, maintaining accurate records and high-quality documentation.
  • Determine and establish office procedures and routines, streamlining processes for improved efficiency and productivity.
  • Schedule and confirm appointments, ensuring optimal use of time and resources.
  • Handle incoming calls, emails, and messages, providing prompt and professional responses to internal and external stakeholders.
  • Analyze data, statistics, and information, identifying trends and insights to inform business decisions.
  • Order office supplies and maintain inventory levels, ensuring a well-stocked and functional workspace.
  • Negotiate collective agreements on behalf of employers or workers, demonstrating effective communication and conflict resolution skills.
  • Arrange travel itineraries, book reservations, and make travel arrangements, ensuring smooth and hassle-free experiences.
  • Welcome guests, direct them to relevant contacts or services, and ensure a positive first impression.
  • Set up and maintain manual and computerized filing systems, ensuring easy access to important documents and information.
  • Type and proofread correspondence, forms, and other documents, maintaining high standards of accuracy and quality.
  • Participate in recruitment and hiring processes, contributing to the development of a skilled and diverse workforce.
  • Evaluate work environments, programs, and procedures to identify areas for improvement and promote a culture of safety and well-being.
  • Plan, organize, direct, control, and evaluate daily operations, ensuring alignment with organizational goals and objectives.

    Requirements

    • Secondary (high) school graduation certificate or equivalent experience.
    • 1 year to less than 2 years of experience in a similar role, with a proven track record of success.

    Work Environment

    • Fast-paced environment with tight deadlines and high expectations.
    • Work under pressure, managing multiple tasks and priorities simultaneously.

    Personal Qualities

    • Ability to multitask, prioritize, and manage competing demands.
    • Excellent oral and written communication skills, with the ability to engage effectively with diverse stakeholders.
    • Flexibility, adaptability, and a willingness to learn and grow.
    • Organized, accurate, and reliable, with a strong attention to detail.
    • Client-focused, with a commitment to delivering exceptional service and results.
    • Reliable, dependable, and trustworthy, with a strong sense of integrity.
    • Effective time management, prioritization, and delegation skills.
    • Quick learner, with a growth mindset and a desire to continuously improve.

      What We Offer

      • A competitive salary of $45,000 - $55,000 per year, depending on experience.
      • A comprehensive benefits package, including medical, dental, and vision coverage.
      • A generous paid time off policy, with opportunities for vacation, sick leave, and personal days.
      • A fun and dynamic work environment, with regular social events and team-building activities.
      • The opportunity to work with a talented and dedicated team, making a real difference in our community.
      • Ongoing training and development opportunities, helping you to grow and succeed in your career.

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