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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada SkySail Immigration Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at SkySail Immigration. As an Administrative Coordinator, you will play a key role in supporting our team by providing administrative support, coordinating tasks, and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Coordination and Organization
    • Coordinate and schedule appointments, meetings, and events.
    • Develop and implement administrative procedures and systems to improve efficiency and productivity.
    • Manage and maintain calendars, schedules, and to-do lists.
  • Communication and Interpersonal Skills
    • Develop and maintain effective relationships with clients, colleagues, and stakeholders.
    • Communicate clearly and effectively, both verbally and in writing.
    • Provide excellent customer service and respond to client inquiries in a timely and professional manner.
  • Technical Skills
    • Proficient in Microsoft Office, including Word, Excel, and Outlook.
    • Experience with database management and data entry.
    • Familiarity with CRM software and other administrative tools.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • At least 7 months of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office and other administrative software.
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines and a large workload. They will be required to work independently with minimal supervision and be able to adapt to changing priorities and deadlines.