Procurement Specialist

4 days ago

Ottawa, Ontario, Canada Queensway Carleton Hospital Full time
Purchasing Agent Job Description

At Queensway Carleton Hospital, we are seeking a highly skilled Purchasing Agent to join our team. As a key member of our procurement team, you will be responsible for ensuring the timely and cost-effective procurement of healthcare supplies, goods, services, and equipment.

Key Responsibilities:
  • Adhere to BPS Supply Chain Directives and best practices to conduct formal tendering processes while following Hospital Procurement Policy.
  • Responsible for the review, processing, and follow-up of purchasing functions for the procurement of healthcare supplies, goods, services, and equipment.
  • Assist or lead capital procurement planning, sourcing, and acquisition.
  • Prepare and evaluate tender documents, bids, and cost analysis reviews, and conduct contract post-award dealings with vendors.
  • Coordinate supply and/or service contracts and evaluate performance against objectives.
  • Liaise with customers, identify needs, evaluate, select, and commit products to appropriate sourcing channels.
  • Coordinate activities with Group Purchasing Organizations to leverage the power of coordinated sourcing contract compliance, analyze multiple vendor awards, and procurement.
  • Provide detailed and complex analysis of products and services utilizing database tools and information to project financials for stakeholders and partner organizations.
  • Manage trials and evaluations of supplies and equipment.
  • Monitor contract performance, outstanding orders, returns, recalls, safety alerts, receiving, and invoicing problems related to purchasing.
  • Maintain a close working relationship with stakeholders and vendors relating to substitutions, equivalents, product complaints, quality assurance issues, recalls, and vendor issues.
  • Departmental representative and resource on various committees.
  • Support the GHX database and tool set for supply chain activities.
  • Responsible for delivery of projects aiding the department in delivering its objectives.
  • Demonstrate QCH values: collaboration, accountability, innovation, and respect.
Requirements:
  • Requires a certified Professional Purchaser Designation from SCMA/PMAC and/or a combination of post-secondary education with a concentration in business, and a minimum of 3-5 years experience in a hospital purchasing environment with a strong emphasis in medical procurement activity.
  • Proficient with Microsoft Excel, Access, PowerPoint, Word, Meditech, GHX EDI, and web-based applications.
  • Knowledge of contract law as it relates to contract creation, public tendering process, and bid analysis.
  • Ability to import data sources into different tools for analysis.
  • Strong ethical and customer service-focused skills.
  • Proven organizational skills.
  • Strong interpersonal and leadership skills, ability to effectively communicate and negotiate in both oral and written form.
  • Ability to work in a cooperative team environment with a strong emphasis on networking; to work independently; to manage multiple priorities and tight deadlines with minimal supervision.
  • Knowledgeable of accounting practices.

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