Business Operations Assistant

4 weeks ago

Calgary, Alberta, Canada HKS Construction Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HKS Construction Ltd. As an Administrative Support Specialist, you will play a critical role in supporting our business operations by providing administrative assistance to our team members.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team members, including preparing and editing documents, managing files, and maintaining accurate records.
  • Communication: Serve as the primary point of contact for internal and external stakeholders, responding to inquiries, and relaying messages as needed.
  • Organizational Skills: Maintain a high level of organization and attention to detail, ensuring that all tasks are completed efficiently and effectively.
  • Technical Skills: Proficient in MS Office, including Excel, Outlook, PowerPoint, and Word, as well as electronic scheduling and spreadsheet software.
  • Reporting and Data Analysis: Compile data, statistics, and other information to support business operations and decision-making.
  • Inventory Management: Order office supplies and maintain inventory levels to ensure that our team has the necessary resources to perform their duties.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure that all information is accurate and up-to-date.
  • Correspondence and Reporting: Type and proofread correspondence, forms, and other documents, as well as assemble data and prepare periodic and special reports.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative support role.
  • Work Conditions: Fast-paced environment with a high level of attention to detail required.
  • Physical Capabilities: Repetitive tasks and a high level of organization required.
  • Personal Suitability: Organized, team player, reliable, efficient interpersonal skills, and a permanent work term.
Working Conditions
  • Work Language: English.
  • Hours: 30 to 40 hours per week.

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