Business Operations Assistant

2 months ago

Calgary, Alberta, Canada VIL HOMES INC. Full time
About the Role

VIL HOMES INC. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Coordinate and Manage Information Flow: Ensure seamless communication and coordination within the team, including scheduling appointments, managing contracts, and overseeing data analysis.
  • Establish Office Procedures and Routines: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Schedule and Confirm Appointments: Coordinate and schedule appointments, meetings, and events with internal and external stakeholders.
  • Manage Contracts and Agreements: Review, negotiate, and manage contracts and agreements with vendors, suppliers, and partners.
  • Oversee Employee Data and Information: Analyze and interpret employee data and information to inform business decisions and optimize HR processes.
  • Recruit and Hire Staff: Assist in the recruitment and hiring process, including sourcing candidates, conducting interviews, and onboarding new employees.
  • Perform Basic Bookkeeping Tasks: Assist with basic bookkeeping tasks, including data entry, invoicing, and expense tracking.
Work Environment and Requirements
  • Work Independently: Demonstrate ability to work independently with minimal supervision.
  • Work Under Pressure: Thrive in a fast-paced environment with multiple priorities and deadlines.
  • Repetitive Tasks: Perform repetitive tasks with high accuracy and attention to detail.
Personal Qualities and Suitability
  • Organized: Demonstrate exceptional organizational skills and attention to detail.
  • Team Player: Collaborate effectively with colleagues and stakeholders to achieve common goals.
  • Reliability: Demonstrate reliability and dependability in meeting deadlines and commitments.
  • Work Term: Permanent: Commit to a permanent role with VIL HOMES INC.
  • Work Language: English: Communicate effectively in English, both written and verbal.
  • Hours: 35 to 40 hours per week: Work a standard 35-40 hour workweek with occasional flexibility to meet business needs.

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