Executive Assistant

6 days ago

Mississauga, Ontario, Canada Mammoth Imaging Inc. Full time

About Mammoth Imaging Inc.


Mammoth Imaging Inc. is a leading company in the industry, and we are seeking an experienced Executive Assistant to join our team. As an Executive Assistant, you will play a crucial role in supporting our senior management team and ensuring the smooth operation of our office.


Job Summary


We are looking for a highly organized and detail-oriented Executive Assistant to provide administrative support to our senior management team. The successful candidate will have excellent communication and interpersonal skills, as well as the ability to work independently and prioritize tasks effectively.


Key Responsibilities



  • Provide administrative support to senior management team, including scheduling meetings, preparing reports, and coordinating travel arrangements;
  • Develop and maintain spreadsheets, databases, and other records to track key performance indicators and ensure data accuracy;
  • Assist with budget planning and forecasting, as well as preparing financial reports and presentations;
  • Oversee payroll administration, including processing employee benefits and resolving conflicts;
  • Coordinate office services, such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services;
  • Prepare periodic and special reports, manuals, and correspondence, including assembling data and performing data entry;
  • Train staff on new systems and procedures, as well as develop and implement training programs to improve productivity and efficiency;
  • Monitor and evaluate office administrative procedures to ensure compliance with policies and regulations;
  • Supervise a team of 3-4 people and provide guidance and support to help them achieve their goals.

Requirements


To be successful in this role, you will need:



  • Bachelor's degree in Business Administration or related field;
  • At least 1 year of experience in an administrative role, preferably in a fast-paced environment;
  • Excellent communication and interpersonal skills, as well as the ability to work independently and prioritize tasks effectively;
  • Strong organizational and time management skills, with the ability to meet deadlines and handle multiple projects simultaneously;
  • Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint;
  • Ability to multitask and adapt to changing priorities and circumstances;
  • Experience with data analysis and reporting, as well as budget planning and forecasting.

Working Conditions


This is a full-time position, with a salary range of $60,000 - $80,000 per year, depending on experience. We offer a competitive benefits package, including health insurance, dental insurance, and a retirement savings plan. You will also have access to ongoing training and professional development opportunities to help you grow and succeed in your career.


How to Apply


If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, please submit your application, including your resume and a cover letter, to [insert contact information]. We look forward to hearing from you

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