Regional Estate Coordinator

4 weeks ago


Vancouver, British Columbia, Canada Scotiabank Full time
About the Role

This is an exciting opportunity to join Scotiabank's Estate and Trust team as a Regional Estate Coordinator. In this role, you will play a key part in supporting the team's efforts to deliver exceptional service to our clients.

Key Responsibilities
  • Support the Estate and Trust team in managing the pipeline and ensuring that new opportunities are properly captured and tracked within Salesforce.
  • Provide administrative support to the team, including preparing documentation, managing logistics, and coordinating meetings.
  • Facilitate business development and advisor education opportunities, including scheduling client appointments and preparing for seminars and webinars.
  • Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
  • Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
Requirements
  • Strong analytical, organizational, communication, and interpersonal skills.
  • Proficiency with Outlook, MS Word, Teams, Excel, PowerPoint, and Salesforce.
  • University degree or equivalent.
  • Knowledge of the Estate and Trust and/or wealth management industry.
  • Industry accreditation (Certificate in Estate and Trust Administration) would be an asset.
  • Working knowledge of legal documents such as Wills, Trust Deeds, and Powers of Attorney is an asset.
  • Bilingualism (English-French) is an asset.
  • High attention to detail and solid follow-through capabilities.
  • Ability to prioritize several requirements at once and while under pressure.
  • Excellent team player with the ability to work independently.
  • Demonstrated initiative, pro-activity, and sense of responsibility.
  • Dedicated to service excellence for internal and external clients.
  • Ability to effectively manage change.
What We Offer

As a Regional Estate Coordinator at Scotiabank, you will have the opportunity to work in a dynamic and supportive team environment, with a focus on delivering exceptional service to our clients. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.



  • Vancouver, British Columbia, Canada WTGR Real Estate Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at WTGR Real Estate. As a key member of our office, you will be responsible for providing exceptional support to our top-producing Realtors and helping to grow our business.The ideal candidate will have a passion for the real estate industry and a strong ability...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    We are seeking a highly organized and detail-oriented Real Estate Operations Coordinator to support our team at the Bespoke Real Estate Group.Key Responsibilities:To achieve company objectives and compile regular progress reports for presentation to the team.To participate in training sessions to enhance skills with administrative tasks in the real estate...


  • Vancouver, British Columbia, Canada WTGR Real Estate Full time

    You are a highly organized and detail-oriented individual who thrives in a fast-paced real estate environment. As our ideal candidate, you will provide exceptional administrative support to our team of top-producing Realtors, ensuring seamless day-to-day operations and allowing them to focus on what they do best – helping clients find their dream homes.We...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    Job SummaryWe're seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our team. Key responsibilities include managing transaction documents, monitoring deadlines, and providing exceptional customer service. The ideal candidate will be a strong communicator with a passion for real estate and a drive to succeed.Key...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    About Bespoke Real Estate GroupWe are a reliable real estate group dedicated to providing top-notch customer satisfaction. Our team motto is to strive for excellence, empowering us to offer the greatest help to others.Compensation:$55,000 plus performance-based bonusesJob Description:We're seeking a highly detail-oriented Luxury Real Estate Operations...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    Job SummaryWe're seeking a highly motivated and detail-oriented Real Estate Administrative Assistant to join our team at Bespoke Real Estate Group. As a key member of our team, you will be responsible for providing administrative support to our real estate agents, ensuring seamless transaction management, and delivering exceptional customer service to our...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    Job SummaryWe're seeking a highly motivated and detail-oriented Real Estate Administrative Assistant to join our team at Bespoke Real Estate Group. As a key member of our team, you will be responsible for providing exceptional administrative support to our real estate agents, ensuring seamless transaction management, and delivering outstanding customer...


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    We're seeking a detail-oriented Real Estate Administrative Assistant to support our team. Key responsibilities include managing client database records, monitoring deadlines, and ensuring compliance with legal procedures. The ideal candidate is a great communicator with excellent organizational skills and a strong work ethic.Key ResponsibilitiesCompile and...


  • Vancouver, British Columbia, Canada William Wright Commercial Real Estate Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at William Wright Commercial Real Estate. In this role, you will provide administrative support to our team members, ensuring seamless day-to-day operations.


  • Vancouver, British Columbia, Canada Bespoke Real Estate Group Full time

    We're seeking a detail-oriented Real Estate Administrative Assistant to support our team. Key responsibilities include managing transaction documents, monitoring deadlines, and planning appointments. The ideal candidate should be a great communicator and highly organized.Key Responsibilities:Manage client databases and transaction documentsMonitor and notify...


  • Vancouver, British Columbia, Canada William Wright Commercial Real Estate Full time

    About the RoleWe are seeking an organized and detail-oriented Administrative Coordinator to join our team at William Wright Commercial Real Estate.Job SummaryThis is a permanent position with 32 hours of work per week. The ideal candidate will have 2 years of experience in a similar role and a college diploma or equivalent.Key ResponsibilitiesCoordinate...


  • West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    We are seeking a highly skilled and organized Real Estate Operations Specialist to join our dynamic team at CoCalibrate Real Estate Solutions. As a key member of our team, you will play a vital role in supporting the day-to-day operations of our real estate business.The ideal candidate will possess excellent communication skills, be able to multitask with...


  • Vancouver, British Columbia, Canada WTGR Real Estate Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our team of top-producing Realtors in the Vancouver real estate market. As a key member of our team, you will be responsible for providing exceptional customer service, managing calendars, and maintaining accurate records.Key Responsibilities:Provide administrative...

  • Executive Assistant

    2 weeks ago


    West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    Job Title: Executive Assistant - Real Estate SupportAbout the Role:We're a dynamic and fast-paced real estate team seeking an experienced Executive Assistant who will play a key role in supporting our office operations. The perfect candidate will be highly organized, a team player, and possess excellent communication skills. As an Executive Assistant, you...


  • West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YVR Real Estate Advisors. The successful candidate will provide administrative support to our real estate professionals, ensuring the smooth operation of our office.Key Responsibilities:Scheduling and Coordination: Schedule and confirm appointments, meetings,...


  • Vancouver, British Columbia, Canada Scotiabank Full time

    Job SummaryEstate Planning Coordinator - ScotiabankThis role is responsible for providing administrative support to ETCs, ensuring that new opportunities are properly captured and tracked within Salesforce, and providing reporting and/or directing leaders and advisors towards reporting around leads. Key Responsibilities:• Support ETC prospecting and...


  • Vancouver, British Columbia, Canada William Wright Commercial Real Estate Full time

    Job TitleCommercial Real Estate Administrative AssistantAbout UsWilliam Wright Commercial Real Estate is a leading real estate company that provides exceptional service to its clients. We are seeking a highly organized and detail-oriented administrative assistant to join our team.Job DescriptionWe are looking for an experienced administrative assistant to...


  • Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Opportunity: Real Estate Paralegal CoordinatorIn a reputable Canadian company with over $1.6 billion in sales, we are seeking an experienced Real Estate Paralegal Coordinator to join their busy real estate management team. Reporting directly to the Director of Legal Real Estate, this role involves coordinating the administration of all leases in their...


  • West Vancouver, British Columbia, Canada CoCalibrate Real Estate Solutions Full time

    Company OverviewWe are CoCalibrate Real Estate Solutions, an innovative solutions provider dedicated to matching top Executive Assistants with top producing Real Estate professionals. Our team is successful and fast-paced, and we're looking for a highly skilled and multitasking individual who can add to our office morale and up the ante.Job DescriptionThis...


  • West Vancouver, British Columbia, Canada YVR Real Estate Advisors Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Real Estate team at YVR Real Estate Advisors. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining filing systems, and preparing correspondence and legal...