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Administrative Professional
2 months ago
Job Summary
We are seeking an experienced Administrative Professional to join our team at Community Living BC. As a Contracts Clerk, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff.
Key Responsibilities
- Prepare, tender for, award, administer, and monitor contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintain a computerized status log and database of all regional contracts and provide up-to-date reports as required to managers and CLBC staff.
- Maintain physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents.
- Provide word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information.
- Produce reports.
- Greet, screen, and direct families and persons with developmental disabilities to the appropriate office and agency for service. Establish and maintain positive relations under possible adverse or emotional circumstances.
- Maintain knowledge of staff whereabouts, book appointments and meeting rooms, monitor appointment list and notify staff of arrivals.
- Liaise with Quality Service Analysts for initial, renewal, and modification contracts.
- Verify that backup and source documents are accurate, complete, and compliant and are approved by appropriate spending authority per CLBC policy and procedure.
- Resolve transactions that are not in compliance, refer complex transactions to the supervisor.
- Process invoices in preparation for invoice entry by the Accounts Department.
- Liaise with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements.
Requirements
- Grade twelve diploma or equivalent education.
- A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping).
- Strong MS Word and MS Excel skills.
- Preference may be given to candidates with experience processing contracts.
- Typing speed of 50WPM.
Benefits
- Employer-paid extended health and dental plan.
- A BC Public Service Pension plan with employer contributions.
- Generous vacation plus additional personal days.
- Paid maternity/parental/adoption leave.
- Life insurance, paid sick days, and, if needed, long-term disability.
- Wellness supports, including an Employee and Family Assistance Program.
- Professional development funds and resources to encourage continuous learning and skill development.
- Access to government discounts to travel, cell phones, and more
