Course Coordinator

3 weeks ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto is seeking a highly organized and detail-oriented Course Administrator to provide administrative support to the educational programs and initiatives within the Faculty of Dentistry. As a key member of the team, you will be responsible for coordinating program schedules, coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors, and gathering materials for accreditation and/or program review.

Key Responsibilities:

  • Acting as the first point of contact for general enquiries
  • Liaising with students and faculty to coordinate program activities
  • Coordinating program schedules with stakeholders
  • Coordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructors
  • Collecting and submitting timesheet data for processing
  • Determining logistical details and activities for events and/or programming
  • Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Gathering materials for accreditation and/or program review according to requirements

Requirements:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum two years of experience providing administrative support to educational programs and initiatives, working with faculty, staff and students.
  • Demonstrated experience coordinating timetable schedules.
  • Experience in filing systems and records management.
  • Experience with communications and preparation of assessment and educational materials.
  • Excellent written and oral communication and presentation skills
  • Ability to be comfortable working independently and in a team environment, as well as the ability to work under pressure to meet deadlines
  • Demonstrated initiative, accuracy and attention to detail
  • Effective problem-solving, coordination and administrative skills
  • Efficient time management and organizational skills including the ability to follow detailed instructions accurately, prioritize and deal with multiple tasks to ensure all deadlines are met.
  • Excellent interpersonal skills and customer skills including the ability to effectively interact with students, faculty, and the general public
  • Sound proficiency with Microsoft Office (including Word, Excel and PowerPoint), MS Teams, and Zoom
  • Demonstrated professional demeanor when dealing with internal and external stakeholders

Assets (Nonessential):

  • Knowledge of dentistry is considered an asset.

Working at the University of Toronto:

The University of Toronto is a diverse and inclusive community that values excellence and innovation. As a Course Administrator, you will have the opportunity to work with a talented team of professionals who are passionate about education and research. You will be part of a dynamic and fast-paced environment that is committed to excellence and innovation.

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