Accounts Receivable Specialist

4 weeks ago

Halton Hills, Ontario, Canada Vaco Full time
About the Opportunity

We are seeking a highly skilled and experienced Accounts Receivable Specialist to join our team at Vaco. As a key member of our financial services team, you will be responsible for building relationships with lawyers and developing insight and knowledge of their practices and billing cycles.

You will work closely with lawyers, firm members, and management to ensure timely billing of Work-in-Progress (WIP) and proactively meet with lawyers to review and address aged WIP and accounts receivable. Your expertise will be essential in identifying high-risk clients and working with our Team Leader, Accounts Receivable, and management to minimize exposure risk.

As a key performer, you will be accountable for meeting billing and collections targets and providing analysis and explanation of unavoidable delays in billings and collections. You will also communicate with clients with tact and diplomacy to resolve payment delays and escalate unresolved issues appropriately.

Key Responsibilities:

  • Build relationships with lawyers and develop insight and knowledge of their practices and billing cycles
  • Work with lawyers, firm members, and management to ensure timely billing of WIP
  • Proactively meet with lawyers to review and address aged WIP and accounts receivable
  • Identify high-risk clients and work with Team Leader, Accounts Receivable, and management to minimize exposure risk
  • Accountability for meeting billing and collections targets and providing analysis and explanation of unavoidable delays in billings and collections
  • Communicate with clients with tact and diplomacy to resolve payment delays and escalate unresolved issues appropriately
  • Make recommendations to resolve queries with aging WIP and accounts receivable
  • Prepare financial analysis for special billing and payment arrangements
  • Prepare and send out specific packages to clients
  • Prepare accounts receivable reconciliations
  • Maintain status notes on all systems
  • Complete special projects as requested, and other duties as assigned
About You

We are looking for a highly skilled and experienced professional with a strong background in financial services and accounting. The ideal candidate will have a college diploma or equivalency and 3-5 years of relevant experience within a professional services environment.

You will have a working knowledge of MS Office applications, including Word, Outlook, Excel, PowerPoint, Teams, and Adobe, as well as proficiency in accounting software, including ARCS and 3E. You will also have excellent written and verbal communication skills, be a team player who takes initiative and works well independently, and demonstrate excellent client service and ability to build and maintain client relationships.

Key Requirements:

  • College diploma or equivalency
  • 3-5 years of relevant experience within a professional services environment
  • Working knowledge of MS Office applications, including Word, Outlook, Excel, PowerPoint, Teams, and Adobe
  • Proficiency in accounting software, including ARCS and 3E
  • Excellent written and verbal communication skills
  • Team player who takes initiative and works well independently
  • Excellent client service and ability to build and maintain client relationships

Salary Range: $65,000 - $75,000/year

How to Apply: Click the "Apply Now" button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats.

Equal Opportunity Employer: Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

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