Business Operations Specialist

4 days ago


Kelowna, British Columbia, Canada Imagine Everything Full time
About the Role

We are seeking a highly skilled Business Operations Specialist to join our team at Imagine Everything. As a key member of our organization, you will play a critical role in supporting our executive team and contributing to the successful management of our finances, people, and projects.

This is an excellent opportunity to learn and grow in a fast-paced, modern software company. The successful candidate must demonstrate immense integrity, be a self-driven problem solver, and have an insatiable appetite to learn.

Responsibilities
  • Assisting with entry-level bookkeeping tasks such as creating invoices, adjusting invoices, double-checking invoice accuracy, expense entry and tracking, managing expense reimbursements for our team, and basic financial reporting.
  • Assisting with month-end financial tasks such as credit card receipt reconciliation.
  • Helping with recruitment, including resume screening, participating in the interviewing process, and ensuring each successful applicant has an amazing experience and is successfully onboarded.
  • Planning events, helping to book travel, coordinating fun, engaging social activities, and scheduling team-oriented professional development.
  • Assisting the sales team with procurement, including printing proposals and preparing shipping labels.
  • Booking meetings, taking notes at meetings, ensuring smooth office communication, sending out memos and summaries as needed, and following up on decided actions and outcomes.
  • Taking excellent notes.
  • Working on special projects as required by the executive team.
Requirements
  • Native, professional-level English speaking and writing skills.
  • An excellent oral and written communicator.
  • Immense attention to detail.
  • Pro-active as opposed to reactive – not letting anything slip by unnoticed.
  • Previous experience with bookkeeping or human resources would be an asset.
  • Exceptional, well-rounded technology skills (e.g. Google Workspace, Adobe Suite, CRM's, spreadsheets, etc.).
  • Must be available during regular business hours in Pacific or Mountain time.
Remuneration and Benefits
  • This is a part-time, temporary role that may evolve into a permanent full-time position.
  • Part-time between 24-32 hours per week.
  • Fully remote work.
  • Exceptional professional development opportunities.
  • A competitive wage of $45,000 - $55,000 per year, depending on experience.
  • A great working environment with a fun, inclusive, laid-back company culture.


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