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Executive Assistant

2 months ago

Ottawa, Ontario, Canada The MEARIE Group Full time
Executive Assistant - Chief Information Technology Officer Division

At The MEARIE Group, we empower the lives of the people in the communities we serve.

We are seeking an Executive Assistant - Chief Information Technology Officer Division, a strategic thinker who can take initiatives from concept to completion and engineer the way to a smart energy future.

Job Summary

The Executive Assistant provides executive-level support to the Chief Information and Technology Officer (CITO). The primary responsibilities include:

  • Maintaining the schedule and coordinating with internal and external stakeholders
  • Providing support and working on operations-related projects
  • Managing procurement for the division
  • Reviewing and prioritizing mail, requests for meetings, phone calls, and other items based on strategic and daily priorities
  • Liaising with the Board of Directors, other members of the Executive Management Team, and senior executives from other organizations
  • Providing guidance to other Executive Assistants
  • Establishing and maintaining document management systems
  • Actioning or responding to routine items on the Executive Management Team members behalf
Key Responsibilities

The successful candidate will be responsible for:

  • Tracking tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Planning events, such as off-site workshops, as well as retreats
  • Adopting and championing new technologies and business processes as required
  • Entering purchase requisitions, processing purchase orders, and assisting with procurement of software and services through the ERP system
  • Executing administrative processes and procedures in accordance with Corporate policies, guidelines, and procedures
  • Processing and recording a variety of agreements and contracts
  • Fielding general questions and concerns raised by staff
Requirements

The ideal candidate will possess:

  • Post-secondary education in a related field, preferably Office Administration
  • Several years' experience managing the administration of an Executive or Director level office
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
  • English essential, both oral and written; Bilingual (English/French) considered an asset
  • Strong computer skills; proficient in the use of office productivity and collaboration tools, preferably Google Workspace and MS Office
  • Working knowledge of Workday and JD Edwards considered an asset